A document controller is a controller responsible for the timely, accurate and efficient preparation and management of documents. They control the numbering, sorting, filing, storing and retrieval of both electronic and hard copy documents produced by technical teams, projects or departments.

Key Responsibilities:

• Reviewing documents for accuracy, reviewing drafts for formatting requirements, and scheduling reviews with team members
• Controlling the flow of documents through the office by maintaining filing systems and organizing records
• Coordinating with other departments to ensure that all documents are processed quickly and accurately
• Communicating with clients to ensure that their needs are met throughout the process
• Reviewing incoming documents to ensure they are complete and complying with legal requirements
• Maintaining a database of all documents that have been sent out or received to ensure nothing has been missed
• Maintaining an archive of all documents received for future reference
• Preparing and sending out letters, notices, and other correspondence
• Preparing reports on document processing activities and workflow management issues

Education & Experience:

• Associate degree or higher
• Proficient in Microsoft Office, with aptitude to learn new software and systems
• 5+ years’ experience in a document control or administrative role
• Experience with document management software, such as SharePoint or Documentum