Job Summary:
We are looking for a highly organized, proactive, and multitasking Executive Assistant to support the CEO and manage day-to-day office coordination. The role will involve handling executive support, office management, coordinating with different departments and stakeholders, and ensuring smooth communication and follow-up across various projects within the Projects & Furnishings field.

Key Responsibilities:

• Provide comprehensive administrative and executive support to the CEO.
• Manage the CEO’s calendar, meetings, appointments, and daily schedule.
• Coordinate and follow up with different departments, teams, suppliers, clients, and external stakeholders.
• Act as a central point of communication between the CEO and various sectors within the company.
• Assist in coordinating and following up on projects related to furnishings and project operations.
• Prepare reports, presentations, documents, correspondence, and meeting materials when required.
• Follow up on pending tasks, deadlines, approvals, and action points to ensure timely completion.
• Manage office administration and ensure smooth day-to-day office operations.
• Organize meetings, prepare agendas, take meeting notes, and follow up on assigned actions.
• Handle multiple tasks and priorities simultaneously while maintaining accuracy and efficiency.
• Maintain organized records, files, documents, and confidential information.
• Communicate professionally with clients, suppliers, contractors, and business partners.
• Support the CEO in various operational and administrative tasks as needed.
• Perform other duties and ad-hoc tasks assigned by the CEO or management.

Requirements:

• Bachelor’s degree in Business Administration, Management, or a related field is preferred.
• 2–5 years of experience in Executive Assistant, Personal Assistant, Office Manager, Coordinator, or similar roles.
• Previous experience in projects, furnishings, interior design, construction, or related industries is a strong advantage.
• Excellent organizational and time-management skills.
• Strong communication and coordination skills.
• Ability to multitask and manage several priorities simultaneously.
• Strong follow-up and problem-solving abilities.
• Proficiency in Microsoft Office, especially Word, Excel, and PowerPoint.
• Excellent command of English, both written and spoken.
• High level of professionalism, discretion, and confidentiality.
• Ability to work independently, take initiative, and handle a fast-paced work environment.

Key Skills:

• Executive Support
• Office Management
• Project Coordination
• Multitasking
• Communication & Follow-up
• Time Management
• Organization & Planning
• Stakeholder Coordination
• Problem Solving
• Microsoft Office
• Attention to Detail