Position Overview:
The Procurement Specialist is responsible for supporting the operational procurement activities of the ICP Program. This role ensures timely execution of purchase orders, coordination with vendors, and alignment with program requirements. The Specialist works closely with the Procurement & Contract Manager, Contract Specialists, and program units to facilitate smooth procurement processes, track deliveries, and maintain accurate records, while ensuring compliance with ASAS policies and program governance.
Key Responsibilities:
Operational Procurement Execute day-to-day procurement tasks, including purchase orders, vendor coordination, and delivery tracking. Ensure timely procurement of goods and services to meet program needs. Support the preparation and submission of procurement documentation in line with ASAS policies.
Vendor Coordination Communicate with vendors regarding orders, delivery schedules, and order discrepancies. Assist in monitoring vendor performance and service levels under guidance of the Procurement & Contract Manager. Maintain records of supplier communications and transactions
Contract Execution Support Collaborate with Contract Specialists to ensure procurement aligns with contractual terms and conditions. Assist in maintaining accurate contract-related records and documentation.
Compliance & Documentation Ensure procurement activities follow ASAS policies, program guidelines, and regulatory requirements. Maintain accurate files and records to support audits, approvals, and program reporting.
Reporting & Coordination Provide procurement status updates, reports, and dashboards to the Procurement & Contract Manager. Coordinate with Finance & Accounting for payment approvals related to procurement activities. Liaise with program units to address procurement-related queries and requirements.
Required Qualifications:Bachelor’s degree in Business Administration, Supply Chain Management, Procurement, or a related field.2–4 years of experience in procurement, supply chain operations, or project-based purchasing. Familiarity with purchase order management, vendor communication, and procurement documentation.
Preferred Qualifications:Experience in industrial, government, or large-scale program procurement. Familiarity with ERP or procurement management systems.
Key Competencies:Strong organizational and time-management skills for operational procurement tasks. Attention to detail and accuracy in documentation and reporting. Ability to communicate effectively with vendors, program units, and internal stakeholders in Arabic and English. Team-oriented with the ability to support cross-functional procurement and contract activities. Basic understanding of procurement compliance, contract alignment, and internal approval workflows.