Job Purpose To strategically manage and execute the end-to-end procurement process for Raw Materials (API/Excipients), Packaging, SFGs, and indirect spend (CAPEX/OPEX). This role ensures business continuity by securing high-quality materials from SFDA-approved sources while optimizing costs and maintaining full regulatory compliance.
Core Responsibilities1. Strategic Sourcing & Pharma Compliance (Direct Materials) Direct Material Procurement: Execute purchasing for SFGs, Raw Materials (API), and Packaging based on planning requirements (PRs) from SFDA-registered vendors only. Vendor Strategy: Continuously source and qualify alternative local and foreign suppliers for APIs and excipients to strengthen the Approved Vendor List (AVL) in alignment with local and international pharma regulations. Regulatory Liaison: Manage SFDA queries related to raw materials and follow up on material variation statuses with the Regulatory Affairs department. Technical Evaluation: Analyze vendor quotations against technical specifications and coordinate pre-shipment CoA approvals and print-proof validations with the Quality department.2. Indirect Procurement & Services (CAPEX/OPEX) Asset & Expense Management: Manage the full cycle of CAPEX (Capital Expenditure) and OPEX purchasing, including lab supplies, IT equipment, engineering items, and office furniture. Service Contracting: Arrange specialized services such as equipment calibration and hazardous material disposal through rigorous RFQ processes. Competitive Bidding: Ensure transparency by obtaining a minimum of three competitive quotes for all non-direct items, performing price comparisons, and negotiating best-in-class terms. Inventory Control: Maintain and issue OPEX inventory to internal departments as required.3. Supply Chain & Operational Excellence Order Management: Oversee the lifecycle of Purchase Orders (POs) in the ERP System, ensuring accurate data entry, timely delivery, and successful closing of the procurement-finance cycle. Logistics Coordination: Review shipping documents for accuracy and partner with the Logistics team to expedite customs clearance and warehouse receiving. Quality & Financial Alignment: Coordinate with Quality Control for material release and liaison with Finance to ensure timely vendor payments and accurate budget forecasting. Data Integrity: Create and maintain material codes within the Bill of Materials (BOM) and archive all purchasing records for audit traceability.4. Performance & Relationship Management Vendor Audits: Facilitate vendor-manufacturer audits and provide necessary qualification documentation to the Compliance department. Performance Tracking: Evaluate suppliers based on a weighted scorecard (Quality, Price, Operational Lead-time, and Technical Support). Cost Optimization: Leverage organizational buying power to reduce lead times and prepare monthly Savings Reports to monitor cost-reduction activities. Key Performance Indicators (KPIs) Cost Savings: Variance between budgeted vs. actual purchase price. Lead Time: Average time from PR receipt to material delivery. Compliance: 100% adherence to SFDA and internal Quality standards. Vendor Performance: Maintaining an average vendor rating above a predefined threshold
Qualifications Proficiency in managing Purchase Orders and experience with procurement processes Strong skills in Supplier Evaluation and Contract Negotiation Excellent Analytical Skills for decision-making and problem-solving Attention to detail, ability to work in a fast-paced environment, and excellent time management skills Familiarity with procurement software and tools is a plus Enthusiasm for learning and developing a career within the pharmaceutical industry Bachelor’s degree in Supply Chain Management, Business Administration, or