Job Purpose:
To support accounting supervisors & other managers within the department; Prepare daily worksheets to the GL system, ensures files are complete & maintained as needed, handles accounting duties & assist accounting personnel.
KEY ACCOUNTABILITIES & ACTIVITIES:
Prepare journal entries for depreciation and accumulated depreciation and enter effect data entry of accounting entries such as payables, receivables, collections and general ledger and ensuring that all transactions are properly authorized, documented and classified prior to posting as per prescribed standards and policies and procedures.
Support the personnel department by updating the information of New Hires; notifying employee’s entitlements and deductions, such as annual leaves, overtime, attendance records, medical leaves, Compensation & Benefits and preparation of various action forms.
Check and verify daily, the petty cash and prepare payment vouchers for replenishment.
Prepare daily cash & bank vouchers and monitor daily cash receipts and deposits in bank accounts without delay.
Check customer invoices for all types of sales, compare with system printouts for accuracy, sign and dispatch originals to collection department, and follow up with sales departments on undelivered invoices.
Verify customer remittances against balances to ensure settlements with control over aging.
Prepare the "Work in Progress" report and verify the actual presence of the vehicles in the workshop.
Check and verify invoices of suppliers for all company purchases for accuracy and authorization, approval of supervisor and enter data in the System.
Assist in maintaining the Fixed Assets Register and making monthly provisions for depreciation entries. Calculate profit or loss on sale of assets.
Regular update of Fixed Assets data in the system and compare the Fixed Assets monthly activities with the trial balance.
Prepare the timely and error free monthly payroll reports to ensure that it is completed on time.
Prepare and forward Ageing reports of Customer & Suppliers to management for their immediate action.
Prepare WIPS (Work in progress) reports for Department.
Follow all relevant departmental policies, processes, standard operating procedures and instructions so that work is carried out in a controlled and consistent manner.
Comply with all relevant safety, quality and environmental management policies, procedures and controls to ensure a healthy and safe work environment.
JOB SPECIFICATIONS:
2 - 4 years in relevant field..
Bachelor’s degree in Accounting.