Job description

1. Key Responsibilities of an Office Manager / Administrative Assistant

Manage the manager’s daily schedule, appointments, and meetings.

Arrange travel bookings: flights, hotels, itineraries.

Handle incoming calls, emails, and welcome visitors.

Prepare reports, presentations, and official documents.

Organize paper and digital files for easy access.

Follow up on daily administrative tasks and ensure completion.

Coordinate meetings: agendas, room setup, minutes.

Handle basic financial tasks like petty cash and office purchases.

Communicate with other departments to ensure smooth workflow.

Manage priorities, urgent tasks, and resolve issues promptly.

Skills

2. Skills and Requirements

Personal Skills:

Strong verbal and written communication.

Excellent time management and multitasking.

High level of confidentiality and professionalism.

Problem-solving and quick decision-making.

Proactive and able to work independently.

Technical Skills:

Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).

Strong report-writing and document preparation skills.

Good command of English (depends on company needs).

Basic knowledge of office management and filing systems.

Qualifications:

Bachelor’s degree in Business Administration, Office Management, or related fields.

Previous experience (2–5 years), depending on job level.

Professional presence and customer service skills.