Responsibilities:

• Oversee the implementation and utilization of Aconex software for document control and management purposes.


• Develop and maintain document control processes and procedures to ensure efficient document management and compliance with industry standards.


• Coordinate with project teams to establish document control requirements, including document numbering, naming, filing, and distribution.


• Train and support staff on Aconex software and document control procedures.


• Monitor the flow of project documentation to ensure timely review, approval, and distribution.


• Maintain an organized document management system, including electronic and hard copy filing systems.


• Perform regular audits to ensure accuracy and completeness of project documentation.


• Liaise with external stakeholders, such as clients, contractors, and regulatory bodies, to facilitate document exchange and resolve issues.


• Prepare regular reports on document control activities, including status updates and metrics.


• Ensure compliance with document control policies and industry regulations, including GDPR and information security requirements.


• Collaborate with internal departments to streamline document control processes and optimize efficiency.


• Develop and implement document control training programs for new hires and existing staff to ensure adherence to document management protocols.


• Conduct regular reviews of document control procedures and recommend improvements to enhance workflow and productivity.


• Ensure all project documentation is archived and stored securely for future reference and audit purposes.


• Collaborate with IT teams to troubleshoot technical issues related to document management systems and software.


• Lead meetings and training sessions to communicate updates on document control policies, procedures, and software enhancements.


• Stay informed about industry trends and technological advancements in document control to recommend innovative solutions for continuous improvement.


• Manage and track document revisions, change requests, and version control to avoid errors and discrepancies in project documentation.


• Provide guidance and support to project teams on proper document formatting, standards compliance, and quality control.


• Coordinate with external vendors, subcontractors, and partners to ensure alignment with document control processes and standards.

Essential Requirements:

• Bachelor's degree in a relevant field such as business administration, engineering, or information management.


• Certification in document control or records management is advantageous.


• Prior experience in a similar role with a focus on using Aconex software for document control.


• Proven experience working as a Document Control Manager, preferably with specific experience using Aconex software.


• In-depth understanding of document control processes and best practices.


• Strong knowledge of document management systems, including electronic document management software.