Responsibilities:

• Lead the contract management process from initial negotiations to final closeout.


• Prepare, review, and manage contracts, agreements, and amendments related to construction supervision projects.


• Ensure compliance with all contractual obligations and legal requirements.


• Identify, assess, and mitigate contractual risks.


• Implement strategies to minimize risks and manage potential disputes effectively.


• Collaborate with legal teams to resolve disputes and ensure project continuity.


• Monitor project budgets and costs in relation to contracts.


• Ensure that financial targets and timelines are met in line with contract agreements.


• Maintain strong relationships with clients, contractors, and stakeholders.


• Act as the main point of contact for all contractual matters with clients and project teams.


• Conduct regular meetings to review contract performance and address any issues or disputes.


• Lead negotiations with contractors, subcontractors, and suppliers.


• Develop procurement strategies and evaluate bids in alignment with project requirements.


• Ensure the selection of cost-effective and reliable contractors and suppliers.


• Ensure proper documentation of contracts, change orders, variations, and extensions.


• Maintain accurate records and ensure compliance with all local, regional, and international regulations.


• Supervise and mentor junior contract administrators and other staff involved in contract management.


• Provide training on contract management processes and best practices to ensure team efficiency.


• Oversee the change management process, including reviewing and approving change orders, variations, and claims.


• Analyze the impact of changes on the project’s scope, cost, and timeline and ensure they are reflected in contract adjustments.


• Negotiate and settle claims arising from contractual disputes or scope changes.


• Continuously monitor the contractor’s performance in relation to the contract terms and project milestones.


• Implement performance tracking mechanisms and enforce compliance with project deliverables.


• Ensure all contractors and subcontractors meet contractual obligations and performance targets.


• Prepare and respond to contractual letters, notices, and correspondence in a timely and professional manner.


• Draft claims, extensions of time (EOT), and delay notifications as necessary to maintain project alignment.


• Maintain comprehensive records of all contract-related correspondence for audit and legal purposes.


• Work closely with legal teams to interpret and clarify contract terms and conditions, ensuring adherence to regulatory and contractual frameworks.


• Provide support in legal proceedings or arbitration related to disputes and claims within the project.


• Conduct periodic reviews and audits of contracts to ensure compliance with legal requirements, company policies, and risk mitigation measures.


• Provide regular reports to senior management on contract performance, risk status, and financial health of the project.


• Prepare detailed contract reports for senior management and stakeholders, outlining progress, risks, and issues related to contract administration.


• Ensure that all contract documents and records are accurately maintained, updated, and accessible for review during audits or inspections.


• Coordinate with various stakeholders, including project managers, engineers, procurement teams, and financial departments, to ensure alignment of contract terms with project execution.


• Facilitate communication between internal teams and external parties to resolve contractual issues.


• Identify areas of improvement in contract management processes and implement best practices to streamline operations.


• Stay updated on the latest trends, regulations, and best practices in contract law and construction supervision to ensure the company remains competitive and compliant.


• Ensure all contractors and project participants comply with environmental, health, and safety regulations as stipulated in contracts.


• Monitor safety protocols and address non-compliance with contractual obligations related to EHS standards.


• Ensure all payments, including progress payments, retention, and final settlements, are in accordance with the contract terms.


• Work with the finance team to track expenditures against the contract and flag any cost overruns early.


• Manage dispute resolution processes, including negotiations, mediation, arbitration, or litigation as required.


• Assess claims made by contractors or the client and resolve disputes efficiently to minimize project delays and costs.


• Ensure a smooth project closeout, including final inspections, certificate issuance, and release of retention monies.


• Prepare and manage the final contract documentation for handover to clients, including warranties, guarantees, and O&M manuals. 

Requirements:

• Bachelor’s degree in Civil Engineering, Construction Management, or a related field (Master’s degree preferred).


• Minimum of 15+ years of experience in contract management, with significant experience in construction supervision projects.


• Strong knowledge of contract law, construction regulations, and project management.


• Proven track record of managing contracts for large-scale construction projects.


• Excellent negotiation, communication, and interpersonal skills.


• Ability to work under pressure and meet tight deadlines.


• Strong organizational skills and attention to detail.


• Familiarity with project management software and tools (e.g., MS Project, Primavera, etc.).


• Professional certification (e.g., Certified Construction Contract Administrator - CCCM, etc.) is an advantage.