Requisition ID:26373
CityPrecast Managem
Group Overview:
Headquartered in Riyadh, Saudi Arabia, we operate construction and manufacturing businesses, design & development centers and a host of facilities in the Middle East and other countries.
alfanar is involved in:
• Electrical, Electromechanical and Civil Engineering Construction
• Manufacturing and Marketing Electrical Construction Products
• Allied Engineering Services
Our Main Divisions:
• alfanar electric
• alfanar Construction
• alfanar Building Systems
Job Purpose
Efficiently manage and organize the flow of documents, ensuring accuracy, accessibility, and compliance with established procedures and standards.
Key Accountability Areas
Document Control Duties
Prepare, maintain, and control all housekeeping-related documents such as procedures, checklists, schedules, and reports.
Ensure documents are reviewed, approved, issued, and updated according to the document control system.
Maintain proper version control and ensure obsolete documents are removed from circulation.
Distribute controlled documents to relevant departments, supervisors, and site teams.
Maintain both hard copy and electronic filing systems for easy retrieval.
Track document submission, approval status, and revisions.
Housekeeping Documentation
Maintain daily, weekly, and monthly housekeeping inspection records.
Control cleaning schedules, area responsibility charts, and waste management logs.
Record housekeeping audit findings and corrective action reports.
Maintain MSDS, chemical usage records, and cleaning material logs related to housekeeping.
Support compliance with safety, environmental, and quality standards (ISO, HSE, etc.).
Coordination & Reporting
Coordinate with housekeeping supervisors, site engineers, safety officers, and management.
Assist in internal and external audits by providing required housekeeping documentation.
Prepare summary reports on housekeeping compliance and performance.
Ensure confidentiality and proper handling of company documents.
Health, Safety & Environment (HSE)
Ensure housekeeping documents comply with site safety and environmental regulations.
Support accident prevention through proper documentation of housekeeping standards.
Promote cleanliness, organization, and safe work practices through accurate records.
Role Accountability
HR Proficiency:
- Collaborate with teams to get the work effectively achieved.
- Ensure effective communication with peers and managers, and show openness to directions and feedback.
Delivery:
- Execute the planned activities to meet the operational and development targets as per delivery schedules.
- Use resources effectively to achieve objectives within efficient cost and time.
Problem-Solving:
- Solve any related issues arise and escalate any complex operational problems.
Quality:
- Follow quality requirements and specifications for products or processes or related activities.
Business Process & Compliance:
- Execute and comply related tasks as per defined policies, procedures, and work instructions.
Safety:
- Adhere to all Safety procedures and regulations.
Academic Qualification
Diploma Degree in Business Administration
Work Experience
5 to 10 Years
Technical / Functional Competencies
Document Filing
Document Management
Document Preparation
Confidentiality
Ad Hoc Reporting