Job Overview

We are seeking a highly organized and proactive Executive Administrator to support our executive team and contribute to the smooth operation of our organization. 

The ideal candidate will be a self-starter with strong administrative, communication, and problem-solving skills, capable of handling confidential information with discretion and maintaining a high level of professionalism in a fast-paced environment.

About the Company

Our organization is a leading industry player in Saudi Arabia, committed to delivering exceptional services and solutions to our clients. We value integrity, teamwork, innovation, and continuous improvement, and we provide a collaborative work environment that supports career development and professional growth.

Key Responsibilities and Duties

• Provide comprehensive administrative support to senior executives, including calendar management, meeting coordination, travel arrangements, and expense reporting.
• Act as a liaison between executives, departments, clients, and external partners to ensure clear communication and timely follow-ups.
• Prepare, edit, and format internal and external communications, presentations, and reports with attention to detail and professional standards.
• Coordinate logistics for meetings and events, including venue setup, technology requirements, agendas, and minutes.
• Manage confidential information with discretion and maintain organized records, files, and databases.
• Assist in project coordination, tracking milestones, deadlines, and deliverables to support cross-functional teams.
• Support HR-related activities such as onboarding, data entry, and employee communications as needed.
• Identify opportunities for process improvements and contribute to the development of efficient administrative workflows.

Qualifications and Requirements

• University degree (Bachelor’s or equivalent) in business administration, management, or a related field.
• Entry-level to early-career professional (متدرب) with a strong willingness to learn and grow.
• Basic understanding of office procedures and strong organizational skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and common productivity tools; familiarity with collaboration platforms is a plus.
• Excellent written and verbal communication skills in both English and Arabic.
• Ability to manage multiple tasks simultaneously, meet deadlines, and maintain composure under pressure.
• Strong attention to detail, problem-solving abilities, and a proactive attitude.
• Ability to adapt to a dynamic work environment and handle confidential information with discretion.

Required Skills

• Administrative Support
• Calendar and Scheduling Management
• Communication and Interpersonal Skills
• Document Preparation and Editing
• Travel Coordination
• Project Coordination
• Data Entry and Record Keeping
• Problem-Solving and Initiative

Benefits and Perks

• Competitive monthly salary and performance-based incentives
• Annual leave and paid time off in accordance with local regulations
• Health insurance coverage for employees and their allowed dependents
• Professional development opportunities, including training and certifications
• Collaborative and inclusive work culture with opportunities for advancement