Job Summary:
The Accounts Payable Clerk is responsible for managing and processing all incoming invoices, ensuring accurate record-keeping, timely payments, and supporting overall financial operations. This position requires attention to detail, organizational skills In addition to recording petty cash invoices and bank transactions and matching them daily with the system.
Key Responsibilities:
- Invoice Processing:
- Receive, verify, and process vendor invoices for payment.
- Ensure all invoices are accurately recorded in the accounting system.
- Match purchase orders and receipts with invoices.
- Payment Processing:
- Prepare and execute payments via checks, or bank transfers.
- Ensure that payments are made within the company's terms and conditions.
- Assist in managing payment schedules to avoid late fees.
- Record Keeping:
- Maintain accurate and up-to-date accounts payable records.
- Ensure that all payments are documented properly in the accounting system.
- Reconcile accounts payable transactions and resolve any discrepancies.
- Vendor Relations:
- Maintain relationships with vendors, addressing inquiries and resolving any payment or billing issues.
- Respond to vendor questions related to outstanding balances or payment status.
- Reconciliation & Reporting:
- Assist in the month-end closing process by preparing accounts payable reconciliations.
- Provide reports to senior management, including aging reports and cash flow analysis.
- Monitor accounts payable aging to ensure timely payments.
- Additional Responsibilities:
- Entering and reviewing the company's petty cash and all miscellaneous expense invoices.
- Record all bank transactions, including deposits, withdrawals, transfers, and payments, into the accounting system.
- Perform daily, weekly, and monthly bank reconciliations to ensure that all transactions are accurately recorded and reconciled with bank statements.
- Investigate and resolve discrepancies in the reconciliation