Job Summary:

The Executive Assistant & Administrative Coordinator is a versatile role that combines high-level executive support with administrative and operational coordination responsibilities. This role ensures seamless executive operations, manages office processes, and supports overall organizational efficiency.

Key Responsibilities:

Executive Support:

• Act as the primary point of contact for the executive, managing calendars, meetings, and communications with professionalism and discretion.
• Schedule and coordinate internal and external meetings, including preparing agendas, presentations, and post-meeting follow-ups.
• Manage travel arrangements, itineraries, and expense reports for the executive and other stakeholders as needed.

Administrative Coordination:

• Maintain accurate and organized records, ensuring compliance with company policies and procedures.
• Manage employee-related administrative tasks, such as maintaining personnel records, tracking attendance, and coordinating onboarding processes.
• Plan and organize company events, training sessions, and team-building activities.

Operational Support:

• Serve as a liaison between departments to ensure smooth execution of projects and initiatives.
• Monitor and improve administrative processes to enhance organizational efficiency.
• Support recruitment processes by coordinating candidate scheduling and assisting with onboarding activities.
• Draft and distribute internal communications to ensure clarity and alignment across the organization.

Cross-Functional Support:

• Provide ad-hoc support to other teams or executives as needed.

Qualifications:

• Education: Bachelor’s degree in Business Administration, Management, or related field preferred.
• Experience: 1-3 years of experience in executive support or office administration.
• Skills:
• Excellent organizational and multitasking abilities.
• Strong written and verbal communication skills.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• High attention to detail and ability to handle confidential information.
• Proactive and solution-oriented mindset.