About Petrolube:

Petrolube is the largest lubricants producer and supplier in Saudi Arabia.

Home to the iconic Petromin brand, Petrolube offers customers superior quality products that meet their evolving needs. We do this through an unrivalled range of high-quality, increasingly sustainable, and diverse portfolio of brands.

Job Summary:

Carries out a range of activities, aimed at supporting Petrolube’s employment and business processes. This includes obtaining IQAMA, work permits, exit and re-entry permits, municipality license, civil defense license and follow ups with, Police, Mirror follow ups and arranging the transfer of sponsorship. Carries out activities associated with the commercial and business registration requirements of Petrolube.

Responsibilities:

IQAMA

Obtains, cancels, and renews IQAMAs for employees and their families (also includes the addition of IQAMA for new family members). Receives applications for each employee, prints out, prepares all the required documents, checks that medical insurance is active in the system and arranges payment of fees. Processes the IQAMA applications at the passport office. Receives the issued IQAMA and passes to HR or Employee.

Passport Office and Immigration

Processes all exit/re-entry permits and employee information changes at the Passport Office and Immigration Department. Receives and processes requests – either through HR and / or directly to the Government Relations manager.

Ministry of Labor

Processes applications for work permits transfer of sponsorships and the issue of new work visas for employees. Ensure that all company information is updated in the Ministry of Labor system.

Ministry of Trade

Processes applications for trade licenses and renewals and to change activities in the various stations. Cancels registrations as required.

Chamber of Commerce

Obtains attestation of official documents required by Petrolube and pays the required fees.

Post Office (SPL)

Managing national Address.

Municipality

Issuing licenses for all company sites, updating license, ownership transfer, cancelled license, QR Code.

Civil defense:

Issuing new licenses, cancellation, updating and transferring the ownership.

General Activities

Carries out a range of general activities from time to time. These include, QIWA, managing employee contracts, updating CRs, raising transfer request for employee.

Mental Demands:

The most important part of the job is ensuring the on-time completion of assignments. It is important that they project the right image as a representative of Petrolube and show appropriate respect to all.

The most difficult/complex part of the job is ensuring punctuality at government offices, where there are missing documents (or they are late) and where sometimes, it is not easy to have good relations at the government offices.

Periodic contacts up to the managerial levels at the government offices and ministries. Daily contacts at the officer level to obtain cooperation and process requirements.

Job Knowledge:

Academic:

Bachelor’s degree.

Related Work Experience

5 years’ experience in government relations and office administration

PC literate

Good interpersonal skills

Language skills:

Spoken and written Arabic & English

Location:

Jeddah and Riyadh.