We are looking for a highly organized and proactive Coordinator - Administration to manage various administrative and operational tasks. The ideal candidate will possess excellent communication, problem-solving, and multitasking abilities to support the smooth and efficient functioning of the office. The role requires strong organizational skills and the ability to work collaboratively with multiple departments.

Key Responsibilities:

• Provide general administrative support to department heads, managers, and teams.
• Manage and maintain filing systems, both physical and digital.
• Prepare and proofread reports, presentations, and documents for internal and external communications.
• Collaborate with various teams to ensure the successful execution of special projects.
• Assist with project planning, monitoring, and tracking progress against deadlines.
• Provide updates and status reports to stakeholders on project progress.
• Process invoices, receipts, and expense reports.
• Assist with budget tracking and resource allocation within the department.
• Ensure timely and accurate payment processing and tracking.

Skills

Strong proficiency with office software (Microsoft Office Suite: Word, Excel, PowerPoint, Outlook).

Excellent organizational, multitasking, and time management skills.

Strong verbal and written communication skills, with attention to detail.

Ability to maintain confidentiality and handle sensitive information.

Experience in managing office operations, scheduling, and event planning.

Problem-solving skills and the ability to work independently and as part of a team.

Prior experience with basic financial tasks (invoicing, expense reports) is a plus.