About the Digital Cooperation Organization (DCO)

The Digital Cooperation Organization is the world's first standalone international intergovernmental organization focusing on the acceleration of the growth of an inclusive and sustainable digital economy. It is a global multilateral organization founded in November 2020 that aims to enable digital prosperity for all.

The DCO brings together the Ministries of Communications and Information Technology of its Member States, and is focused on empowering youth, women, and entrepreneurs, leveraging the accelerative power of the digital economy, and leapfrogging with innovation to drive economic growth and increase social prosperity.

About the Role:

The Project Coordinator will play a crucial role in supporting the Secretary General’s office by managing administrative tasks, tracking key action points, and ensuring follow-up on decisions made in meetings. The ideal candidate will be highly organized, with excellent note-taking skills, the ability to draft high-quality content, and the capability to manage and track actions from meetings. This position demands a proactive individual who can ensure that all follow-ups are completed on time and that the Secretary General is well-informed of project and task progress.

Responsibilities:

Meeting Support & Minutes:

• Attend meetings with the Secretary General and take detailed notes and minutes.
• Draft accurate and professional minutes of meetings, summarizing discussions and key decisions.
• Distribute minutes to relevant stakeholders and ensure proper documentation.

Action Tracking & Follow-Up:

• Identify and document actionable items from meetings and discussions.
• Monitor the status of action items, ensuring that deadlines are met, and progress is communicated regularly.
• Follow up with internal and external stakeholders to ensure completion of assigned tasks.

Content Drafting & Communication:

• Assist in preparing drafts of correspondence in Arabic and English, reports, and other documents for the Secretary General.
• Ensure content is aligned with the organization’s objectives and communication standards.

Administrative Support:

• Manage the Secretary General’s office email and ensure consistent correspondence.
• Prepare briefing documents and materials ahead of meetings and engagements.
• Handle general office tasks, including coordinating with other departments.

Project Coordination:

• Support the coordination of ongoing projects within the SG’s office, ensuring timely progress and delivery.
• Communicate with stakeholders to gather updates and ensure project alignment with organizational goals.

Stakeholder Management:

• Maintain relationships with internal and external stakeholders, acting as a point of contact for inquiries and follow-ups.
• Assist in organizing and coordinating high-level meetings and events for the Secretary General.

Qualifications:

• Bachelor’s degree in business administration, project management, or a related field.
• 3-5 years of experience in a similar role, preferably in a project-based environment.
• Exceptional organizational and multitasking abilities.
• Strong written and verbal communication skills.
• Proficiency in taking minutes and summarizing complex discussions clearly.
• Ability to manage and track multiple projects and deadlines simultaneously.
• Experience with project management tools or systems is a plus.
• Proactive, detail-oriented, and able to work independently.

Required Skills:

• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent time management and organizational skills.
• Ability to maintain confidentiality and handle sensitive information.
• Strong interpersonal and communication skills, both written and verbal.
• Ability to manage multiple priorities and projects simultaneously.