Facility Services Director

Location

HQ Office – Riyadh

Company

Semi Government

KEY ACCOUNTABILITIES & ACTIVITIES

Facilities Management

Direct and coordinate facility management operations at the Company , ensuring a secure, efficient, and compliant environment, which encompasses overseeing building maintenance, safety protocols, space planning, utilities management, environmental compliance, contract oversight, emergency preparedness.

Manage the overall facility management operations to ensure a safe and comfortable environment for the Company employees and visitors and compliance with all health, safety, and environmental standards.

Manage the facilities budget, ensuring that expenses are within budgetary constraints and that resources are allocated efficiently and effectively to support the Company strategic objectives and operational needs.

Collaborate with stakeholders to identify opportunities for space optimization, generating cost savings and increased efficiency in the handling, storage, and distribution of food.

Oversee and manage maintenance of company-owned facilities, including headquarter and the other branches locations, ensuring that all infrastructure, equipment, and systems are in optimal working condition.

Establish preventive maintenance programs to prolong the life of buildings, machinery, and assets and coordinate with external vendors and contractors for specialized maintenance services and repairs.

Office Administration

Oversee the administrative staff, ensuring that they are providing excellent customer service to internal and external stakeholders, and that administrative tasks are completed accurately and in a timely manner.

Manage relationships with vendors and contractors who provide services related to administrative operations, ensuring that they are meeting the Company needs and that contracts are managed effectively.

Supervise the office supply budget, inventory, and distribution to ensure efficient and effective allocation.

Develop and implement a standardized process for office moves and relocations, producing increased productivity and reduced downtime.

Oversee the Company document control systems and procedures, ensuring the proper handling of the corporate sensitive legal and confidential documentation, and safeguarding document safety and confidentiality in compliance with the Company document control standards.

Manage postal service vendors to ensure reliability, cost-effectiveness, and adherence to service standards.

Health, Safety, and Security

Oversee the CCTV camera system, access point control, office security system implementation, and ensure compliance with the Company safety standards and policies.

Oversee the regular security audits to assess the effectiveness of implemented security measures, and review and address any findings from audits promptly.

• Manage the deployment and maintenance of access control systems, including key card entry, biometrics, and visitor management.
• Enforce occupational health programs, prevent injuries, promote employee well-being.
• Conduct environmental impact assessments, minimize ecological footprint, and ensure compliance with environmental regulations.
• Optimize the Company security and professionalism through streamlined visitor processes, reception duties, and efficient management of company vehicles and employee ID card distribution.
• Establish and enforce safety protocols across all company operations, including branch facilities and warehouses.

Hospitality Services

Oversee reception responsibilities, hospitality, and event management to create a welcoming and professional atmosphere at the Company.

Strategically plan and impeccably execute corporate events, upholding the highest standards for an exceptional experience.

Postal and Archiving Services

• Optimize postal and archiving operations to enhance mail distribution and record-keeping efficiency at the Company. Implement measures to ensure document security, accessibility, and confidentiality in postal and document services.
• Oversee postal service vendors, ensuring reliability, cost-effectiveness, and adherence to service standards.

Government Relations Services

• Ensure relevant license are generated and kept up to date, making sure all documentation and paperwork are complete and accurate.
• Stay up to date with changes in regulations and advise the organization on potential impacts or opportunities related to licensing and permitting.

Policies, Systems, Processes & Procedures

• Develop policies and procedures related to facility management, including maintenance, security, and safety, to ensure that the Company terminals and warehouses are properly maintained and managed.
• Guarantee compliance with procedural and legislative standards, emphasizing the provision of high-quality, cost-effective administrative and facility services consistently.

Continuous Improvement

Contribute to the identification of opportunities for continuous improvement of Facility Management and Admin systems, processes, and practices considering ‘international best practice’, improvement of financial processes, cost optimization, and efficiency improvement.

Qualifications/Requirements

Knowledge and Experience

• Minimum of 12 years of experience in a similar role, managing administrative and facilities operations in a corporate or commercial setting.

Education

• Bachelor’s / master’s degree in business administration, Supply Chain Management, Finance, Law, or similar fields.