Title: Purchasing Coordinator

Reports to : Assistant Purchasing Manager

Role Brief :

Purchasing Coordinator plays a vital role in ensuring the efficient procurement and supply processes within the organization. They are responsible for managing the acquisition of goods and services, negotiating with suppliers, and ensuring timely delivery of quality products. The role requires meticulous attention to detail, strong communication skills, and the ability to work collaboratively with various stakeholders.

Responsibilities:

• Analyze the organization's requirements for goods and services.
• Collaborate with departments to understand their procurement needs and priorities.
• Research potential suppliers and assess their capabilities.
• Evaluate suppliers based on criteria such as quality, reliability, and pricing.
• Prepare and issue purchase orders to approved suppliers.
• Ensure purchase orders include accurate specifications, quantities, and delivery schedules.
• Negotiate terms and pricing with suppliers to achieve cost savings.
• Track and monitor the status of orders to ensure timely delivery.
• Address any issues or delays in delivery promptly.
• Monitor inventory levels and ensure optimal stock levels are maintained.
• Coordinate with inventory management to avoid stock outs or excess inventory.
• Generate reports on purchasing activities, including spend analysis and supplier performance.
• Analyze data to identify trends and opportunities for improvement.

Requirements:

• Bachelor's degree in Business Administration, Supply Chain Management, or related field.
• Proven experience in procurement or purchasing roles, preferably in a similar industry.
• Strong negotiation skills and ability to build rapport with suppliers.
• Excellent communication and interpersonal skills.
• Proficiency in MS Office suite and familiarity with procurement software.
• Strong analytical and problem-solving abilities.
• Attention to detail and ability to multitask in a fast-paced environment.
• Knowledge of procurement regulations and best practices.
• Certification in procurement or supply chain management is a plus.
• Strong English