OVERVIEW

Position

Specialist FM Design - Mechanical

Job Code

Reports to

The LINE FM Design Director

Direct Reports

FM Leads and Consultants

Division

The LINE

Department

The LINE FM

Role Purpose

The Specialist FM Design Review - Mechanical shall report directly to the FM Design Director. They should possess experience in mechanical systems (HVAC, plumbing, and smoke management) to review designs from facility management (operability and maintainability) perspectives, covering all stages of all design packages.

The Specialist FM Design for Mechanical shall collaborate closely with all entities including external consultants and specialists to ensure FM design review comments are reflected in each iteration of the design stage.

As a pivotal team member, the Specialist FM Design will collaborate across all levels and departments to provide design expertise, operational readiness, and project management support, managing the design reviews, responsible for contract management of external consultants and able to prepare scope of works and requests for proposals (RFP).

While focusing on Design Review, the Specialist FM Design role will extend beyond design review, engaging in operational aspects and PMO activities to support the delivery of The LINE FM’s objectives.

KEY ACCOUNTABILITIES & ACTIVITIES

Key Responsibilities

FM design reviews:

• Lead the Design review team/consultants to conduct comprehensive FM reviews of all design packages throughout design stages.
• Address the issues of accessibility, operability, maintainability and availability aspects of the design
• Proactively work with master planners and designers to identify and address FM design issues, facilitating efficient implementation and operational readiness.
• Provide technical expertise on mechanical systems

FM operational readiness:

• Assume a hands-on role in operational readiness, actively working with the FM Operations team to ensure designs incorporate operational efficiency and future maintenance requirements.
• To support the transition from design-centric tasks to operational tasks as necessary.

Compliance and Safety:

• Verify and raise any compliance concerns of mechanical systems with relevant regulations and standards (ASHRAE, NFPA, CIBCE and Saudi Building Code).
• Conduct Safety in design during the review.
• Identify mechanical risks within the design solutions

Reporting and FM Design review packages management

• Prepare regular reports and presentations on the status of the design submissions and solutions
• Ensure strict adherence to delivery schedules and develop contingency recovery schedules, as and when required, demonstrating a capacity for proactive problem-solving and efficient project management.
• Actively contribute to the larger team and company goals, seeking opportunities to support and drive initiatives beyond the immediate remit of the design review process.

KEY RESULT AREAS (KRA’s)

FM Design reviews

• Timely delivery of the design review packages
• Ensure the quality and depth of the FM generated comments
• Follow up and tracking, closure of the generated comments

FM Operational readiness:

• Ensure that FM operational requirements of mechanical systems have been communicated with the design team
• Assist in preparing supporting documents for the operational readiness.
• Alignment between the design solutions with the maintenance strategies.

Compliance and Safety

• Preparation of risk management and mitigations of the design solutions
• Identification of respective code non-compliance issues

Reporting and FM Design review management

• Preparation of monthly updates on design progress

Present dashboard and tracking the comments closure 

Develop FM requirements for the mechanical Systems

BACKGROUND, SKILLS & QUALIFICATIONS

Knowledge, Skills and Experience

• Minimum of 15 years of total experience in Mechanical systems.
• 10+ years of extensive experience in delivering multi-disciplinary construction projects (residential, commercial, industrial, sports, marine etc.), at least 7 of which in a design management role focused on FM aspects.
• Fully conversant with regulations, codes, and standards for large scale regional and urban developments and preferred knowledge of local codes.
• Proven track record in leading FM design reviews, implemented through execution and operation phases.
• In-depth understanding of FM requirements as they relate to design, with proven ability to manage and prioritize multiple, design related tasks simultaneously.
• Excellent communicator (verbal and written) and a good command of English and ability to present confidently to small and large audiences.
• Proven ability to build professional relationships with colleagues and internal and external stakeholders, with interpersonal skills to build effective relationships across all levels of the organization.
• Fully computer literate, proficient in Microsoft Office applications with good knowledge of Microsoft Project, Primavera; familiarity with CAFM, AutoCAD and BIM are desirable.
• Strong leadership ability, rational judgement and reasoning skills, with proven ability to communicate effectively at all levels.
• A team player, with team management capabilities to effectively manage and set up goals and objectives for personnel development.

Qualifications

• Mechanical background with extensive experience in Facility Management for large and mixed-use developments.
• Professional registration, certifications and accreditation with FM institutional bodies is preferred.

MAIN CONTACTS

Internal

External

• The Line FM Dept. Sr. Executive Director
• The Line FM Design Director
• The Line FM section directors

• Industry associations and Standards bodies
• 3rd Party Consultants & Professional Advisors
• 3rd Party JV Partners and Investors