To oversee the day-to-day running of the Riyadh office. The ideal candidate will have at least five years of office management experience and be able to provide professional, efficient and high-quality service to our team. The role’s requirement is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety.
Office Management:
Coordination and maintenance of Riyadh office with leasing agent.
Support and coordination with other members of the team across the different offices.
General maintenance of the office, arranging repairs as necessary and restocking supplies.
Liaising with contractors and ensuring health and safety standards are maintained, along with other legal requirements.
Welcoming and providing general support to visitors and new employees in country.
On-ground admin services (banking, proposals printing / delivery, courier, basic office management).
Support to the General Manager on the various administrative requirements.
Arrange and oversee travel and accommodation requirements for the Riyadh team and support other offices’ travel arrangements as needed.
Administration requirements for the arrival of new joiners and exit process for leavers within the Riyadh team in coordination with company GRO.
IT set up for new starters in the office (Tech and Phones).
Management of the IT equipment inventory for the team.
Purchasing of IT equipment for the team.
Ensuring the office complies with the government’s rules and regulations.
Coordinate with relevant departments to address any office-related needs or issues.
Handle sensitive information with the utmost confidentiality.
Health and Safety Management:
Office safety & fire evacuation management.
First Aid Management.
Finance Support:
Manage office budget and monitor annual expenses and suggest cost-effectiveness.
Scan Management expense receipts and raise claims.
Verifying details within purchase orders (mainly suppliers).<br/><br/>#J-18808-Ljbffr