Job description

Role Overview

The Executive Secretary will provide high-level administrative and organizational support to the Principal Architect / Managing Director. This role requires exceptional attention to detail, discretion, and the ability to manage multiple priorities in a fast-paced, high-profile environment.

The ideal candidate is proactive, highly organized, and capable of handling confidential matters with professionalism.

Key Responsibilities

• Manage the Principal Architect’s calendar, appointments, and meeting schedules
• Coordinate internal and external meetings, including preparation of agendas and minutes
• Handle correspondence, emails, and communications on behalf of the Principal Architect
• Organize travel arrangements, itineraries, and accommodation
• Prepare reports, presentations, and official documents as required
• Maintain organized filing systems (digital and physical)
• Liaise with internal teams, clients, and external stakeholders
• Support follow-ups on key action items and project-related communications
• Ensure confidentiality of sensitive information at all times

Requirements

• Male Filipino Nationals preferred
• Willingness to be deployed in Jeddah, Saudi Arabia
• Ability to work in a fast-paced, multicultural environment
• Strong interpersonal and coordination skills

What We Offer

• Competitive salary and benefits package
• Professional growth and exposure to high-profile projects and executive-level operations
• Opportunity to work closely with senior leadership
• Collaborative and dynamic work environment

Skills

• Bachelor’s Degree in Business Administration, Management, or a related field
• Minimum of 5–10 years of experience in an executive secretary or similar role
• Experience supporting senior executives or directors, preferably in architecture, engineering, or construction firms
• Excellent written and verbal communication skills in English
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Strong organizational and time management skills
• High level of professionalism, discretion, and attention to detail