Job description
Job Responsibilities:
1- Support the manager or administration by writing documents, managing phone calls and visitors, assisting in coordinating essential projects, and managing work schedules.
2- Record notes taken during meetings using shorthand, copy correspondence, reports, and meeting minutes, and review and organize them according to office standards.
3- Handle incoming and outgoing emails, review email correspondence, log and distribute them.
4- Receive phone calls from employees and external clients, route them appropriately, and respond to inquiries from callers while directing calls to the appropriate person.
5- Review requests for meetings and appointments, coordinate participant schedules, determine meeting times, secure meeting venues, and prepare work schedules.
6- Create systems for file and record management, maintain them, and keep all documents organized.
7- Collaborate with various departments for successful operations and different projects.