Job Purpose Manage project documentation by receiving, distributing, archiving, retrieving, and maintaining records; establish and oversee hard and electronic repositories; and submit weekly reports to the line manager for assessment.
Principal Accountabilities Policies, Processes & Procedures Adhere to organizational policies and procedures to ensure compliance and maintain a productive work environment. Implement and uphold safety and security protocols to protect the well-being of all employees and company assets.
Document Control & Management Maintain document control processes for efficient management and recording of project documentation. Handle receiving, distributing, archiving, retrieval, and disposal of obsolete documents. Release and manage all controlled project documents. Record receipt and distribution of external documents (codes, standards, and specifications). Ensure retention of all master documents within the project. Manage hard and electronic filing systems as per the established Document Management System (DMS). Protect the integrity of the project electronic filing repository by conducting system backups and ensuring restoration capabilities.
Correspondence & Communication Oversee project correspondence management according to the established DMS. Communicate continuously with clients to minimize documentation rejections. Generate reminders for required responses and inform the Quality Manager to raise NCRs for delayed responses.
QA & Compliance File and submit handover documentation under the QA/QC Manager’s supervision. Use stamps under the supervision of the QA Engineer. Ensure strict compliance with the established DMS.
Reporting & Tracking Develop and maintain a document tracking register. Report promptly to the Document Control Supervisor. Resolve issues related to document control in a timely manner.
Miscellaneous Duties Perform additional duties as needed to support the team and overall business objectives.
Requirements Bachelor’s Degree Business administration or related filed5+ Years of experience as Document Controller in Construction filed