We seek an administrative assistant to join our fast-growing, highly congenial workplace. The ideal candidate is efficient, detail-oriented, and skilled in developing and maintaining workplace and customer relationships.

Job Responsibilities:

·     Provides administrative support to ensure efficient office operations.

·     Maintains physical and digital filing systems.

·     Answers phone calls and directs callers to appropriate personnel, schedules appointments, and assists clients and other visitors.

·     Responds to emails and other digital queries and correspondence.

·     Manages calendars.

·     Drafts and edits letters, reports, RFP responses and other documents.

·     Follow up with departments for reports.

·     Records MOM.

·     Inputs and updates information in databases and spreadsheets.

·     Prepares meeting agendas and takes meeting minutes.

·     Coordinates logistics for meetings, including room setup and catering.

·     Uses word processing and presentation software to create and edit documents.

·     Operates and maintains office equipment, including printers, copiers, and fax machines.

·     Researches as requested and compiles and summarizes information for reports or presentations.

·     Works closely with other administrative staff and supports other colleagues as needed.

·     Works with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations.

·     Ensures that deadlines are met and adapts to changing priorities.

·     Presents a positive and professional image for the organization.

Education, Experience, and Skills Requirements:

·     Proficient in English & Arabic, reading, writing and speaking.

·     Typing speed of 30-35 WPM.

·     Bachelor’s Degree in Business Administration or equivalent.

·     Past administrative experience or tenure in an office setting is a plus.

·     Digital literacy and research skills, including the ability to analyze the reliability of information.

·     Familiarity with standard office platforms, such as Microsoft Office.

·     Fluent in MS Excel.

·     Data management and entry skills, including the ability to maintain and improve filing systems.

·     Accurate record-keeping and Organizational skills.

·     Written communication skills.

·     Time management, multitasking, and flexibility.

·     Interpersonal skills, professional and courteous demeanor, excellent office and phone etiquette, and the ability to diffuse tense situations.

·     Ability to work well under pressure and navigate multiple deadlines.

·     Ability to work well independently and in collaboration with others.