Job Description

Location: Aden-Yemen

Hours: Full-time

Contract Type: Fixed Term, 40 hours per week

Contract Duration: 1 year fixed-term (potential to permanent)

Start date: ASAP

Reports to: Administratively Yemen Country Director Technically Head of Finance UK

Closing Date: 16th May ,2024

About READ Foundation

READ foundation is an International Non-profit organisation, registered in the UK in 1994, with the aim of contributing to educational development for affected populations. READ Foundation- Yemen (RFY) established its operations in Yemen in July 2020. Since its establishment, RFY has assisted the affected population with lifesaving interventions in different governorates.

Summary of role

The Finance and Operations Coordinator is responsible for leading and overseeing the finance and operations functions at both the headquarters and sub-offices. This role encompasses broad responsibilities in project accounting, financial reporting, management of financial systems, compliance, general contract management, procurement, logistics, and administrative compliance.

Key Responsibilities

Finance:

• Budget Management:
  • Oversee the preparation and monitoring of the operational and project budgets, ensuring efficient tracking and reporting of budget vs. actual expenditures.
  • Conduct monthly financial reviews to ensure alignment with financial objectives, including budget monitoring, cash flow analysis, and variance analysis.
• Financial Compliance and Reporting:
  • Ensure compliance with internal financial procedures, donor regulations, and the legal framework of Yemen.
  • Oversee the documentation and preparation of monthly management accounts for individual grants and the organization as a whole.
  • Provide timely and accurate financial reports to the Country Director/UK HQ and budget holders, including detailed analyses by cost center and project.
• Audit and Internal Controls:
  • Manage the preparation for external audits and conduct internal audit checks to ensure adherence to financial policies and detect discrepancies.
  • Regularly review and reconcile all bank accounts and financial transactions.

Procurement & Logistics:

• Procurement Management:
  • Oversee the processing and documentation of procurements according to the Field Procurement Manual, ensuring adherence to policies and accuracy of the paperwork.
  • Review and manage requests for quotations, purchase orders, and subcontracts, ensuring transparent and compliant business transactions with suppliers.
• Logistics Oversight:
  • Manage the logistics resources documents and ensure an efficient supply chain and database & paper file management.

Administration/HR:

• Human Resources Management:
  • Provide leadership and oversight to the HR functions, supporting recruitment, remuneration, and staff development.
  • Ensure recruitment practices are in compliance with the Recruiting Policies and Procedures of RF Yemen.
  • Maintain comprehensive personnel files and support HR staff in managing documentation and performance evaluations.

General:

• As duties and responsibilities evolve due to organizational changes, adjust and adapt Coordinatorial strategies and practices accordingly.

Special Working Conditions  

Work occasional flexible hours including evenings and weekends 

READ Foundation is committed to diversity and equality of opportunity in all aspects of our work, along with encouraging a healthy work life balance. 

READ Foundation’s Values

We uphold the Humanitarian Principles: humanity, neutrality, impartiality, and operational independence. We affirmatively engage the most vulnerable communities. 

OUR VALUES

• We strive for sustainable impact: We achieve lasting impact on the lives of children and adults through our specialism in education and localisation in programme delivery.
• We take initiative: We are passionate about what we do. We value innovation and challenge ourselves to think big and be bold.
• We act with integrity: We ensure we are principled in all we do and how we do it. We create an environment of trust and hold ourselves accountable to the people we work with.

READ Foundation is committed to diversity and equality of opportunity in all aspects of our work, along with encouraging a healthy work life balance.  

Person Specification

• 3+ years of relevant experience in financial and operational management.
• Experience in developing internal controls, systems and processes, and financial management within a large INGO. 
• Experience in contract and grants management with an understanding of USAID, UNOCHA, EU and other institutional donors’ regulations required.
• Demonstrated experience and skill with budget preparation and analysis, financial reporting preparation and presentation and the proven ability to translate technical financial data into informative reports
• Excellent communication and drafting skills for effective reporting on operational financial performance.
• Good organizational, interpersonal, analytical and problem-solving skills, and detail oriented.
• Demonstrated abilities to work and manage across multi-functional units, and drive resolution on critical issues
• Arabic language is desirable

Safeguarding Commitment: At READ Foundation, we are unwavering in our dedication to creating a safe and secure environment for all, especially children and vulnerable adults. We maintain a zero-tolerance policy towards any form of sexual exploitation and abuse. To uphold this commitment, this role necessitates background checks and strict adherence to our safeguarding policies and procedures. By applying for this position, you acknowledge and pledge to uphold our safeguarding principles.