Job Overview

We are seeking a motivated and highly organized secretary to join our team in Saudi Arabia 

This internship-level role provides an excellent opportunity to develop professional administrative skills within a dynamic environment. 

The successful candidate will support daily office operations, coordinate communications, and assist with a variety of administrative tasks to ensure smooth workflow and timely execution of projects.

About the Company

Our organization is a forward-thinking leader in its industry, committed to delivering high-quality services and fostering a collaborative workplace culture. 

We value initiative, reliability, and professional growth, offering interns and junior professionals a structured path to build essential administrative competencies.

Key Responsibilities

• Greet visitors, answer and direct phone calls, and manage a multi-line telephone system with courtesy and professionalism.
• Maintain and organize electronic and physical filing systems; ensure confidentiality of sensitive information.
• Prepare, format, and edit correspondence, reports, and presentations; assist with document control.
• Schedule meetings, coordinate room reservations, and manage calendars for executives and teams.
• Coordinate travel arrangements, accommodations, and related expense reports.
• Manage incoming and outgoing mail and email communications; draft routine responses as needed.
• Support office supplies management, inventory, and procurement processes within approved budgets.
• Assist with data entry, basic bookkeeping tasks, and record-keeping as assigned.
• Collaborate with colleagues to improve office processes and contribute to team projects.

Qualifications and Requirements

• Bachelor’s degree from a recognized university; suitable for an internship pathway.
• Strong command of written and spoken English; proficiency in French or Arabic is advantageous.
• Proficiency with office software (Microsoft Office suite, Google Workspace) and basic IT skills.
• Excellent organizational abilities with close attention to detail and accuracy.
• Effective time management and the ability to multitask in a fast-paced environment.
• Professional demeanor, discretion, and ability to handle confidential information.
• Strong communication and interpersonal skills; customer-service oriented.
• Willingness to take initiative, learn quickly, and work collaboratively in a team.

Required Skills

• Administrative support and calendar management
• Communication and email etiquette
• Document preparation and formatting
• Filing and records management
• Time management and prioritization
• Problem-solving and proactive thinking
• Basic bookkeeping and expense tracking (preferred)
• Customer service and stakeholder coordination

Benefits and Perks

• Hands-on internship with mentorship and opportunities for professional development.
• Exposure to diverse administrative and operational functions within a dynamic team.
• Structured onboarding.
• Competitive compensation aligned with local market practices and internship standards.
• Friendly work environment with a focus on collaboration and career growth.