The Role
The Administrator/ Document Controller is responsible for providing administrative support to the onsite Savills team, whilst managing and maintaining organizational (both electronic and physical) documents.
Key Responsibilities
- Perform general office tasks, such as data entry and filing
- Scheduling appointments and managing calendars
- Responding to emails and phone calls
- Preparing and formatting documents, such as reports and presentations
- Managing databases and maintaining records
- Coordinating meetings and events
- Processing invoices and expenses
- Maintaining office supplies and equipment
- Providing customer service and support to internal and external clients.
- Developing and implementing document control processes
- Maintaining accurate and up-to-date records of all documents
- Managing the distribution and storage of document copies
- Ensuring that document versions are controlled and stored
- Conducting document audits and reconciliation
- Providing support to project teams with document-related queries
- Monitoring and reporting on document status and progress
- Ensuring that all documents are in compliance with organizational policies
- Coordinating document approval processes
- Providing training and guidance on document control procedures.
- Organize archiving of documents
Force for Good
- Actively promote and implement ESG initiatives across the compound and drive the adoption of policies and procedures and ensure these are adhered consistently across the compound
- Ensure that the sustainability ESG agenda is fully embrace. Actively drive initiatives set by the Facilities and Senior Property Manager
- Be abreast of any new initiatives, which could improve ESG performance across the compound.
Skills, Knowledge And Experience
- Experienced in administration and or document control
- Experience in processing and coding invoices and Purchase orders
- Interest in sustainability and ESG initiatives, and driving change and impact across residential assets
- Excellent communication and relationship builder
- To be experienced in working alone and or as a part of an integral team to deliver the Vision and Values of Savills.
- Professional, measured approach with strong work ethic
Over 42,000 people work for us in more than 700 offices all over the world. This breadth of global coverage, combined with specialist services and market insight, means we'll always have an expert who is local to you