The ideal candidate will be integral in supporting the CEO with executive tasks while also providing crucial assistance in managing and coordinating key projects. This hybrid role requires strong organizational skills, a keen eye for detail, and the ability to multitask effectively in a fast-paced setting.

Executive Support:

• Assist the CEO in day-to-day activities, including managing schedules, meetings, and communications.
• Prepare and organize reports, presentations, and briefing materials for the CEO.
• Coordinate and manage executive-level meetings and events, including travel arrangements and logistical support.
• Act as a liaison between the CEO and internal/external stakeholders, ensuring smooth communication and timely responses.

Project Management Assistance:

• Support project planning and execution by helping develop project plans, timelines, and budgets.
• Track project progress and milestones, ensuring adherence to scope, timelines, and budgets.
• Assist in coordinating project activities, including meetings, documentation, and follow-ups.
• Help identify and mitigate project risks and issues, providing recommendations for solutions.

Administrative Support:

• Maintain and organize project documentation, including contracts, reports, and meeting notes.
• Facilitate communication and coordination among project team members and stakeholders.
• Prepare and process expense reports, purchase orders, and other administrative tasks as needed.

Operational Efficiency:

• Assist in implementing and refining project management tools and processes to improve efficiency.
• Contribute to the development of project management best practices and standards.
• Monitor project performance and prepare status reports for the CEO and other stakeholders.

Qualifications:

• Bachelor’s degree in Business Administration, Management, Project Management, or a related field.
• Previous experience in an executive assistant role, project management, or a similar position is highly desirable.
• Strong organizational and multitasking skills with a keen attention to detail.
• Excellent written and verbal communication skills.
• Ability to handle sensitive information with discretion and professionalism.
• Strong problem-solving skills and the ability to adapt to changing priorities.