We're Hiring: Personal Assistant / Admin assistant (English & Arabic)

Are you the kind of assistant a Partner can trust completely: organised, discreet, and always one step ahead?

Hammad & Al-Mehdar Law Firm is looking for a Personal Assistant / Executive Assistant to provide dedicated, confidential support to our Partners. This is a trust-based role for someone who wants to work as a true extension of the Partner and build a career in legal executive support.

What you'll do:

• Run complex, multi-party calendars across offices and time zones, with briefing packs ready at least 24 hours ahead.
• Draft correspondence, client emails, and executive summaries in English and Arabic to the Partner's standard.
• Coordinate communications with clients, counterparties, courts, and relevant government authorities as directed by the Partner.
• Own time entries and billing narratives, and coordinate with Finance on billing and client accounts.
• Support client onboarding, including engagement letters, KYC documents, and coordination with Compliance.
• Prepare, format, and proofread documents and presentations, and keep the Partner's matter files organised.
• Plan multi-jurisdiction travel with complete, detailed itineraries.
• Track follow-up actions from the Partner's meetings and ensure commitments are carried through to completion.

What we're looking for:

• Fully bilingual in English and Arabic, written and spoken.
• Strong drafting skills and close attention to detail.
• Absolute discretion with sensitive client and personal information.
• A proactive mindset that anticipates needs and flags issues early.
• Composure under pressure and with demanding external parties.
• Strong Microsoft Office skills, particularly Outlook calendar management.
• A bachelor's degree in Business Administration, Office Management, Languages/Translation, or a related field is an advantage.

Open to fresh graduates and candidates with up to 3 years of experience as a Personal Assistant, Secretary, or Administrative Assistant. Previous exposure to a law firm or professional services environment would be a strong advantage.

About HMCO

Hammad & Al-Mehdar Law Firm, founded in 1983 in Jeddah, Saudi Arabia, is one of the largest private practice Saudi law firms in the Kingdom and the GCC. The firm combines a strong local presence with international capabilities, providing a full range of business and corporate legal services. Its work spans major areas of Saudi law, including complex transactions, regulatory matters, and high-value disputes. The firm's growth reflects the development of trade, innovation, and technology in the Kingdom's private sector. While offering broad corporate expertise, it maintains a strong focus on serving privately held businesses with dedicated client service.

Shortlisted candidates will be invited for an interview, where we'll discuss the role and the full compensation package.

Location: Al Rawdah, Jeddah

Working days: Sunday to Thursday, 9:00am–6:00pm, with occasional flexibility for firm events

To apply: Send your CV to [Click to show email] with "PA/Admin Assistant – Jeddah" in the subject line. Applications will be accepted until 30 October 2026.