Manage the complete document-control lifecycle for a high-rise, five-star hotel renovation project.

Administer the project s Electronic Document Management System, such as Aconex, Procore, or SharePoint.

Register, number, classify, distribute, track, retrieve, and archive all project documents and correspondence.

Process incoming and outgoing letters, RFIs, technical submittals, shop drawings, method statements, inspection requests, site instructions, and reports.

Ensure compliance with approved document numbering, naming conventions, templates, workflows, and distribution matrices.

Maintain accurate revision control and ensure project teams use only the latest approved documents.

Track consultant review periods, contractor resubmissions, approvals, and overdue documents.

Issue reminders and escalation alerts for outstanding reviews, responses, and submissions.

Maintain document registers, drawing logs, correspondence trackers, and transmittal records.

Prepare weekly and monthly document-control reports and performance metrics.

Conduct regular quality checks to ensure the accuracy, completeness, and traceability of project records.

Coordinate document workflows with the client, consultant, contractor, engineers, and site inspectors.

Maintain the confidentiality and controlled access of sensitive project information.

Organize closeout and handover packages, including as-built drawings, O&M manuals, warranties, test certificates, and authority approvals.

Ensure all final project records are properly indexed, archived, and transferred to the client.

Desired Candidate Profile

Bachelor s degree, diploma, or professional qualification in Document Control, Information Management, Business Administration, or a related field.

Minimum 15 years of document-control experience within engineering, construction, or project-management consultancies.

Proven experience supporting large commercial buildings, high-rise developments, five-star hotels, or major renovation projects.

Advanced proficiency in EDMS platforms, particularly Aconex, Procore, or SharePoint.

Strong knowledge of document numbering, revision control, transmittals, technical-submittal workflows, and project filing systems.

Experience managing drawings, RFIs, material submittals, method statements, correspondence, and closeout documentation.

Proficiency in Microsoft Office, particularly Excel, Word, Outlook, and PowerPoint.

Strong ability to prepare and maintain registers, trackers, dashboards, and document-status reports.

Excellent organisational skills, attention to detail, accuracy, confidentiality, and process discipline.

Ability to manage high volumes of documents while meeting strict deadlines.

Previous experience working for an engineering or construction supervision consultancy is required.

Experience compiling as-built drawings, O&M manuals, warranties, and final handover packages is essential.

Experience in Madinah Central Area or similarly complex projects is preferred.

Professional certification in document control or electronic information management is an advantage.

Fluency in written and spoken English is mandatory; Arabic is preferred.