Job description

We are seeking an Administrative Secretary who possesses strong organizational, communication, and accuracy skills to provide administrative support to management. This role involves organizing meetings and events, preparing necessary documentation, and monitoring daily operations while coordinating between departments to ensure efficient workflow.

Key Responsibilities:

1. Organizing management meetings and gatherings, and preparing necessary documents for them.
2. Preparing meeting minutes and following up on decisions and tasks with relevant departments.
3. Preparing and coordinating correspondence, reports, and proposals.
4. Managing electronic mail and phone calls, and monitoring incoming and outgoing correspondence.
5. Archiving and organizing files and documents, both physical and electronic, while maintaining their confidentiality.
6. Welcoming visitors and coordinating client and vendor visits.
7. Coordinating travel and accommodation arrangements and organizing work trips as needed.
8. Monitoring administrative requests and updating records and communication data.
9. Providing daily administrative support and contributing to improving work organization.

Skills

• Strong organizational skills that assist in managing time and resources effectively.
• Ability to communicate effectively with diverse teams and external parties.
• Good analytical skills to support informed decision-making based on data.
• Proficiency in using office software applications such as Microsoft Office.
• Ability to work under pressure and adapt to rapid changes.
• Project management skills to ensure tasks are completed on time.
• Critical thinking skills to develop innovative solutions for daily challenges.