We are looking for an experienced PMO Specialist / PMO Analyst to support project governance, planning, reporting, financial tracking, resource management, and stakeholder coordination across multiple projects and programs. The ideal candidate will play a critical role in ensuring projects are delivered in alignment with organizational objectives, governance standards, timelines, budgets, and quality expectations. This role requires strong analytical skills, excellent reporting capabilities, and hands-on experience in PMO operations.
Experience: 5-7 Years Location: Eastern Province
Key Responsibilities:Project Governance & Reporting:Support PMO governance processes and project lifecycle management. Monitor project progress, milestones, risks, issues, and dependencies. Prepare daily, weekly, monthly, and executive-level project status reports. Consolidate project dashboards and portfolio management reports. Track project health metrics and identify deviations from approved plans.
Project Planning & Coordination:Coordinate project activities across business and technical teams. Maintain project schedules, RAID logs, action trackers, and meeting minutes. Facilitate governance meetings, steering committee reviews, and project forums. Support Project Managers throughout project planning, execution, monitoring, and closure phases.
Financial & Commercial Management:Monitor project budgets, forecasts, and resource utilization. Track purchase orders, invoices, vendor payments, and overall project financials. Assist with cost analysis, forecasting, and budget variance reporting. Support contract management, Statements of Work (SOWs), and change request processes.
Resource Management Coordinate resource onboarding and offboarding activities. Maintain resource allocation, utilization, and capacity planning reports. Collaborate with staffing teams to fulfill project resource requirements. Support workforce planning and resource forecasting activities.
Risk, Compliance & Quality Management:
Maintain project risk and issue registers and track mitigation plans. Ensure compliance with PMO standards, governance frameworks, and organizational processes. Manage project documentation repositories and audit readiness requirements. Support quality reviews and project governance assessments.
Stakeholder Management Liaise with project managers, business stakeholders, vendors, and leadership teams. Communicate project status, risks, issues, and escalations effectively. Facilitate collaboration between cross-functional teams to ensure project success.
Required Skills & Experience:
Project Management & PMOStrong understanding of PMO frameworks, project governance, and project management principles. Experience supporting multiple projects and programs simultaneously. Knowledge of Agile, Waterfall, and Hybrid delivery methodologies. Experience in project reporting, portfolio tracking, and governance management.
Tools & Technologies Advanced Microsoft Excel (Pivot Tables, Power Query, Dashboards, Data Analysis). Microsoft Project. Power BI. Share Point. Microsoft Teams. JIRA and Confluence (preferred).
Qualifications Bachelor's degree in engineering, Computer Science, Information Systems, Business Administration, or a related discipline. Professional certifications such as PMP, CAPM, PRINCE2, PMO, Agile/Scrum, or equivalent are preferred.