Who we are:Albawani is one of the leading construction and contracting companies in Saudi Arabia. Established in 1991, the company has grown from a small civil works contractor into a major diversified group with operations across construction, infrastructure, engineering, water and power, and industrial services. Headquartered in Riyadh, Albawani is recognized for delivering large-scale commercial, healthcare, educational, and government projects throughout the Kingdom. Albawani is known for its strong commitment to quality, safety, and innovation, holding several international ISO certifications and a Class-1 contractor ranking in Saudi Arabia.
Job Title: Board Committee Secretary & Governance Specialist. Department: Executive Director of Governance and Board Secretariat.
Job Purpose: The Secretary, Governance & Board is responsible for providing comprehensive administrative and logistical support to the Board of Directors, its Committees, and the Group Executive Management team. This role is essential in ensuring the smooth and efficient functioning of the governance framework, enabling the Board to focus on high-level strategic decision-making and oversight. By managing the planning, coordination, and documentation of all board and committee activities, the Secretary plays a crucial role in promoting effective corporate governance and compliance across the Albawani group.
Key Duties and Responsibilities: - Act as the main point of contact and liaison to the Board of Directors, providing comprehensive administrative support- Manage the logistics of Board and committee meetings, including scheduling, developing agendas, compiling and distributing meeting materials, and taking and distributing meeting minutes - Ensure timely and accurate distribution of Board and committee meeting materials to members.- Coordinate with internal and external stakeholders to gather and prepare information for Board and committee meetings- Manage the Board and committee meeting calendar and schedule, including any changes or special meetings.- Maintain comprehensive records of Board and committee meetings, including attendance, decisions, and action items.- Implement the onboarding program for new Board members, including orientation, introductions, and training on governance practices.- Coordinate and facilitate ongoing educational sessions and training for Board members on relevant governance topics, trends, and best practices.- Serve as a primary point of contact for Board members, addressing inquiries and providing support as needed.- Maintain a Board member information repository, including biographies, expertise, and committee assignments.- Assist in the development and implementation of governance policies, procedures, and best practices across the Albawani group.- Monitor compliance with regulatory standards, the Articles of Association, and the Board's Terms of Reference.- Maintain comprehensive and organized records of the organization's governance-related documents, including policies, charters, and other governance materials.- Ensure the proper archiving and retention of Board and committee meeting minutes, resolutions, and other governance-related records.- Support the development and updating of governance-related policies, procedures, and frameworks.- Assist with the preparation of governance-related reports and presentations for leadership and other stakeholders.
Job Requirements:- Bachelor degree in Law or governance and board-related diploma.- Extensive experience in a board, corporate secretarial, or governance support role- Strong understanding of corporate governance principles, frameworks, and leading practices - Excellent organizational, administrative, and project management skills- Proficiency in managing the logistics of Board and committee meetings- Effective communication and interpersonal skills, with the ability to collaborate with diverse stakeholders- Attention to detail and a commitment to accuracy and confidentiality- Relevant professional certifications (e.g., Certified Corporate Governance Professional,Certified Administrative Professional) are preferred- Proficiency in using governance-related software and tools (e.g., board management platforms, document management systems).- Ability to utilize collaboration and communication platforms (e.g., video conferencing, secure document sharing).- Strong skills in office productivity software (e.g., Microsoft Office, Google Workspace).