Pulse Media NL is seeking an organized and leadership-oriented Administrative Assistant Manager to join our remote team. This role is responsible for overseeing administrative operations, supporting team coordination, and ensuring efficient workflow management across departments while maintaining a high standard of organizational support.

Responsibilities

Administrative Operations & Team Support Oversee daily administrative activities to ensure smooth business operations Support and guide administrative staff with task coordination and workflow management Manage calendars, meetings, scheduling, and internal communications Assist leadership with operational and administrative priorities

Coordination & Communication

Serve as a key point of contact between departments and management Coordinate meetings, prepare agendas, and ensure follow-up on action items Maintain clear and professional communication with internal and external stakeholders Support cross-functional collaboration to improve organizational efficiency

Process Management & Reporting

Monitor administrative processes and identify areas for improvement Prepare reports, presentations, and operational documentation as needed Ensure records, files, and company documents are maintained accurately Track deadlines, priorities, and departmental administrative tasks

Systems & Organizational Support

Use administrative systems, productivity tools, and CRM platforms effectively Support onboarding and training for administrative team members Maintain data accuracy and confidentiality across all records and systems Ensure compliance with company procedures and operational guidelines

Requirements

About the Ideal Candidate

2–4 years of experience in administrative support, office coordination, or a similar role Previous leadership or supervisory experience is a plus Strong organizational and multitasking abilities Excellent written and verbal communication skills Ability to prioritize tasks and manage workflows effectively Problem-solving mindset with strong attention to detail Professional, proactive, and dependable attitude Comfortable working in a remote environment Familiarity with productivity tools, CRM systems, and administrative platforms Basic proficiency in Microsoft Office Suite or similar tools High school diploma or equivalent required; additional education is a plus

What We Offer

Meaningful contribution through leadership in administrative operations Remote-first flexibility to support work-life balance Opportunities for professional growth and leadership development Collaborative and supportive team environment Competitive compensation aligned with experience Long-term stability within a growing and organized organization

Diversity & Inclusion

We are committed to fostering a diverse, equitable, and inclusive workplace where everyone feels valued, respected, and empowered to contribute. All qualified applicants are encouraged to apply.