Key Job Responsibilities:
Attend client meetings and assist in determining project requirements. Develop and maintain detailed project schedules, including administrative tasks for all project sites. Communicate relevant projects information accurately to the client and project team. Maintain contract execution tracking logs. Arrange site requirements. Submit submittals, project documentation, and invoices as required. Ensure compliance with quality, customer service, health, and safety standards. Manage the full lifecycle of project documents, ensuring all documents are controlled, traceable, and properly archived. Establish and maintain project folder structures as per requirements Implement and maintain a robust document control system according to project and company procedures. Ensure all documents are properly classified, indexed, and quickly retrievable. Ensure effective communication of all document‑related information to stakeholders. Maintain the Master Document Register (MDR) / Vendor Print Index & Schedule (VPIS) and other tracking logs for document status, revisions, and transmittals. Conduct regular audits of the document control system to ensure compliance and identify improvements. Implement QC checklists for outgoing documents to prevent rejections due to non‑compliance. Stay updated on the latest clients’ engineering procedures and document control standards. Ensure confidentiality and security of all projects documentation. Collaborate with project teams, engineers, and vendors to ensure timely document submissions and approvals. Support the preparation and formatting of project documents, reports, and presentations. Competencies:
Attention to Detail. Organizational Skills. Technical Proficiency. Knowledge of Compliance & Standards. Communication Skills.
Professional Skills:
Document Control Systems Management. Version & Revision Control. Records Management & Archiving. Quality & Compliance Knowledge. Software Proficiency. Reporting & Data Analysis. Confidentiality & Data Security.
Experience:
Minimum 3–5 years of proven experience working as a Document Controller in a corporate, construction, engineering, or industrial environment.
Qualifications:
Diploma.