Office Coordinator

Saudi

Position Summary:

The Office Coordinator is responsible for ensuring the smooth and efficient operation of the office. This role includes handling administrative tasks, managing schedules, coordinating meetings, maintaining office supplies, and ensuring effective communication within the office. The Office Coordinator also serves as the point of contact for both internal and external communications and supports various office functions to ensure a productive work environment.

Key Responsibilities:

Office Operations:

  • Oversee day-to-day office operations to ensure a productive, organized, and efficient environment.
  • Manage and coordinate schedules, appointments, and meetings for office staff and management.
  • Maintain and organize office supplies inventory; order and replenish supplies as necessary.
  • Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
  • Assist with organizing office events, team activities, and travel arrangements for employees.

Administrative Support:

  • Provide general administrative support, including document preparation, filing, and maintaining office records.
  • Manage office equipment, ensuring they are functional and well-maintained.
  • Coordinate with other departments to ensure efficient workflow and communication.

Communication and Coordination:

  • Serve as the main point of contact for internal teams and external clients or vendors.
  • Maintain open communication channels within the office and ensure that messages and requests are promptly addressed.
  • Assist with onboarding new employees, ensuring a smooth integration into the office environment.

Health & Safety and Compliance:

  • Ensure that the office complies with health and safety regulations.
  • Assist with maintaining office policies, ensuring that all procedures are followed.
  • Support the implementation of office-related policies and guidelines.

Skills

Qualifications and Skills

Education and Certifications

  • Bachelor’s degree in Business Administration, Office Management, or a related field.
  • Certification in document management systems is a plus.

Experience

  • 2–4 years of experience in office administration and/or document control.
  • Familiarity with document management software and office productivity tools.

Technical Skills

  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and document management systems.
  • Knowledge of office equipment and administrative procedures.
  • Strong typing and data entry skills.

Soft Skills

  • Excellent organizational and multitasking abilities.
  • Strong attention to detail and accuracy.
  • Effective communication and interpersonal skills.


Post date: 08 Jumada al-thani 1446 - Today
Publisher: Bayt
Post date: 08 Jumada al-thani 1446 - Today
Publisher: Bayt