The Personal Assistant plays a crucial role in supporting executives and ensuring the smooth operation of daily activities within the IT Services sector. This position requires a proactive individual who can manage various tasks efficiently, allowing executives to focus on strategic initiatives. The ideal candidate will possess strong organizational skills and a keen attention to detail, ensuring that all administrative functions are executed flawlessly. The Personal Assistant will serve as a gatekeeper, managing communications and scheduling while maintaining a high level of professionalism and confidentiality.

Responsibilities:

1. Manage and maintain executives' schedules, including appointments and travel arrangements.
2. Act as the primary point of contact for internal and external communications.
3. Prepare and organize documents, reports, and presentations for meetings.
4. Coordinate logistics for events, meetings, and conferences.
5. Handle confidential information with discretion and professionalism.
6. Assist in project management tasks, tracking deadlines and deliverables.
7. Conduct research and compile data to support decision-making processes.
8. Maintain an organized filing system for important documents.
9. Provide administrative support to other team members as needed.
10. Continuously seek ways to improve office processes and efficiency.

Preferred Candidate:

1. Excellent communication and interpersonal skills.
2. Strong organizational and time management abilities.
3. Proficiency in Microsoft Office Suite and other relevant software.
4. Ability to work independently and as part of a team.
5. High level of discretion and integrity.
6. Adaptability to changing priorities and demands.
7. Experience in a similar role within the IT sector is a plus.
8. Fluency in both English and Arabic is preferred.
9. Strong problem-solving skills and attention to detail.
10. Willingness to learn and take on new challenges.

Skills

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong written and verbal communication skills.
• Excellent organizational and multitasking abilities.
• Ability to maintain confidentiality and handle sensitive information.
• Familiarity with project management tools and techniques.
• Strong research and analytical skills.
• Basic understanding of IT services and technical terminology.
• Time management and prioritization skills.
• Customer service orientation.
• Ability to work under pressure and meet deadlines.