Company Description

Bassam Trading Company (BTC) has been a renowned provider of Healthcare and Hospitality solutions since 1967. Headquartered in Riyadh, Saudi Arabia, with offices in Jeddah, Dammam, and Dubai, BTC has built strong relationships with key customers in the private and public sectors. Representing 50+ manufacturers from over 20 countries, BTC maintains a reputation for quality, innovation, and cost-efficiency.

Role Description

We are actively looking for a dynamic and organized EMS Division Technical Coordinator to join our EMS

division. This pivotal role involves spearheading the daily operations of the division, with a focus on effective

communication and coordination between departments. As the EMS Division Technical Coordinator, you will

be responsible for managing orders, issuing quotations and offers, and providing vital support in tender

Job Responsibilities

1.   Daily Administrative Support:

 ·    Provide comprehensive administrative assistance to the EMS Division, ensuring efficient operations.

·    Manage calendars, schedules, and appointments for the division and sales team members.

·    Prepare and maintain important documents, reports, and presentations as required.

·    Assist with record-keeping, filing, and data management to ensure accurate and organized documentation.

2.   Tender Assistance:

·    Collaborate with the sales team to gather and compile necessary information for tender submissions.

·    Assist in the preparation, formatting, and submission of tender documents within specified deadlines.

·    Coordinate with various internal departments to ensure accurate and timely completion of tender

requirements.

3.   Communication and Networking:

·    Serve as a point of contact for communication between the EMS Division and local/international

companies.

·    Foster strong relationships with stakeholders, customers, and partners to enhance collaboration and

business opportunities.

·    Coordinate meetings, conference calls, and correspondence with external parties as needed.

4.   Invoicing and Purchase Orders:

·    Generate, review, and process invoices accurately, ensuring compliance with company policies and client

requirements.

·    Prepare purchase orders and track their status throughout the procurement process.

·    Collaborate with finance and accounts teams to reconcile billing and payment discrepancies.

Skills

Qualifications

• Analytical Skills, Technical Support, and Project Management expertise
• Strong Communication and Customer Service abilities
• Experience in project coordination and technical troubleshooting
• Ability to prioritize tasks and work effectively in a team
• Knowledge of healthcare or hospitality industry is a plus
• Bachelor's degree in Mechanical Engineering or equivalent experience