ESSENTIAL DUTIES & RESPONSIBILITIES:
- Approved company fleet (Company, Demo, Loaner, Airport & Operating Lease Vehicles) process by arranging
- Arranging comprehensive insurance for company cars.
- Preparation of essential documents to registration.
- Follow up new car delivery as per its allocation against old vehicle and submit their acknowledgement in an appropriate form to Finance Department.
- Update user details in TAMM system by maintaining copies of user ID and Driving License with their Mobile numbers.
- Ensure to upload as used car stock all de-fleeted vehicles by coordination of Finance Department.
- Cancel the de-fleeted vehicles comprehensive insurance.
- Update all following required information in Autoline in order to make it available company fleet:
- User Name & Title
- Registration & Sequence Number
- ID Number
- Mobile Number
- Department & Location
- Kilo meter
- Book Value
- Receiving of NCB deals from branches and after confirming the proper documentation sending the original to NCB Bank and filing.
- Dispatching and receiving of green stickers, registration cards, spare keys and registration plates for all company fleet via ARAMEX.
- Arranging Company Fleet Maintenance in an appropriate form which duly approved by Sales planning & Administration Manager.
- Keeping record of all insurance invoices for payments and credit notes in order to reconcile with finance department.
- Keeping record/filing of company fleet of the Kingdom including spare key, original registration card & insurance certificate.
- Ordering and maintaining day to day office of stationery.
· Maintain proper filing in line with the BMW Standards.
· Ensure to fulfill any kind of task which requested by your superior.
1. Quality and assurance task:
· To ensure the quality and integrity of the information emanating from the Sales Admin. Department.
· Ensure to complete all task prior to principle dead line.
· On time reporting both internally and externally.
· Accuracy of all data.
Skills
· Good communication skills, understand English by both verbal and written.
- Knowledge of MS office applications.
- Knowledge of various systems of JLR
· Knowledge of Autoline Drive DMS system
Good time management skills.