Purpose of Job
Jobholders at this level carry out specific tasks independently but are subject to close supervision. They research, collect, and analyse information, draft reports and documents, participate in specific meetings and develop their own professional expertise.
They undertake simple operational activities including sourcing candidates via CV screening, conducting interviews and assessments, shortlisting candidates, communicating with relevant internal and external stakeholders to keep the candidate and the vacancy databases updated.
Job Resposiblites
Sourcing
- Review recruitment/sourcing plan, methodology, and targets based on ZATCA’s manpower needs and allocated budget and support in the selection of internal and external channels when needed
- Create employment requisitions in line with recruitment/sourcing plan, secure approvals, and conduct meetings with business to gather position requirements
- Liaise with respective recruitment channels for job posting and coordinate with headhunting agencies for needed support with recruitment activities
- Maintain and frequently update potential candidate database to keep track of all applicants and their recruitment status
- Support in the CV screening/shortlisting of applicants whilst ensuring alignment to predefined selection criteria as well as with ZATCA job and qualification requirements and standards
Interviewing and Assessing
- Conduct phone screening and first interviews for related positions, and clarify expectations and job responsibilities to candidate
- Set up the interviews for potential candidates, send invitation assessments, conduct assessments, and follow up with selected candidates to complete the sourcing process
- Conduct reference checks as guided by the sourcing policy and collect candidates’ documentation upon final selection decision to maintain files and documents as per set policies
- Coordinate/Liaise with upper management throughout the interview process while interviewing applicants for senior/managerial positions
- Ensure rejected or unqualified candidates are notified and have received apology letters accordingly and notify selected candidates of final decision
- Analyse internal recruitment assessment results, and accordingly select best suitable applicant for the respective vacancy
Reporting
- Maintain and frequently update vacancies database to keep track of filled and vacant positions
- Ensure proper vendor management in terms of contracts, terms of work and settlement of installments to maintain good reputation and relations with key recruiters
- Develop reports highlighting lessons learned as well as relevant factors leading to challenges in ZATCA’s sourcing and assessment process
- Keep aware of recruitment events happening across the Kingdom's leading colleges and guarantee ZATCA’s presence and participation
Organization and Operations
- Follow all relevant policies, processes and standard operating procedures so that work is carried out in a controlled and consistent manner
- Help in solving escalated problems and provide needed support for junior team to ensure work is carried out in an efficient manner
- Escalate complex problems to the relevant person to ensure cases/issues are closed properly
- Perform other duties as requested
People Management
- Train junior staff on the different job activities to ensure transfer of know-how, when applicable
- Provide clear direction, prioritize tasks, assign and delegate responsibility, and monitor the workflow of subordinates/ junior staff
- Support junior staff or direct reports in order to execute their duties according to set policies and processes
Job Details
Communication and Contacs
Eductaion
Bachelor’s degree in Human Resources Management, Business Administration, or equivalent is required
Experience
A minimum of 2 years of relevant experience
Competencies
Information Systems Knowledge - Developing
Communication - Developing
General HC Knowledge - Developing
Professionalism - Developing
Coaching and Internal Business Consulting - Developing
Results Oriented - Developing
Customer Focus - Developing
Recruitment and Selection - Proficient
Change Enabler - Developing
Negotiation and Influence - Proficient