Job Title: Receptionist

Location: Dubai

Position Type: Full-time/Part-time

Job Description:

We are seeking a professional and friendly receptionist to join our team. As the first point of contact for our company, the receptionist plays a crucial role in providing exceptional customer service and creating a positive impression for visitors and callers.

Responsibilities:

• Greet and welcome guests as soon as they arrive at the office
• Direct visitors to the appropriate person or department
• Answer, screen, and forward incoming phone calls
• Maintain a tidy and presentable reception area
• Receive, sort, and distribute daily mail/deliveries
• Manage conference room bookings and appointments
• Assist with administrative tasks as needed, such as data entry, filing, and photocopying
• Handle sensitive and confidential information with integrity and professionalism
• Ensure compliance with company policies and procedures

Requirements:

• Proven work experience as a receptionist or in a similar role is preferred
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Excellent communication and interpersonal skills
• Professional appearance and demeanor
• Ability to multitask and prioritize tasks in a fast-paced environment
• Strong organizational and time management skills
• High school diploma or equivalent qualification

Benefits:

• Competitive salary
• Health insurance
• Paid time off
• Opportunities for professional development and growth
• Positive and collaborative work environment

Skills

1. Excellent Communication Skills: Receptionists need to communicate effectively both verbally and in writing. They should be able to greet visitors warmly, answer phone calls professionally, and communicate clearly with colleagues and clients.
2. Strong Interpersonal Skills: Receptionists interact with a variety of people on a daily basis. They should be friendly, courteous, and able to build rapport with visitors and coworkers.
3. Organizational Skills: Receptionists often juggle multiple tasks simultaneously, such as answering phones, scheduling appointments, and managing incoming mail. Strong organizational skills are essential for keeping track of these responsibilities and maintaining an efficient workflow.
4. Customer Service Orientation: Receptionists serve as the first point of contact for visitors and callers. They should be focused on providing excellent customer service, anticipating the needs of guests, and ensuring a positive experience for everyone who interacts with the company.
5. Professionalism: Receptionists represent the company to visitors and callers. They should maintain a professional appearance and demeanor at all times and handle all interactions with tact and discretion.
6. Attention to Detail: Receptionists are responsible for maintaining accurate records, scheduling appointments, and managing administrative tasks. Attention to detail is crucial for ensuring accuracy and avoiding errors in these duties.
7. Tech Savvy: Receptionists often use computer software for tasks such as scheduling appointments, managing emails, and updating databases. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and other relevant software is highly desirable.
8. Adaptability: Receptionists must be able to adapt to changing priorities and handle unexpected situations calmly and efficiently. Flexibility and the ability to think on their feet are valuable attributes in this role.
9. Time Management: Receptionists often have multiple responsibilities competing for their attention. Effective time management skills help them prioritize tasks, meet deadlines, and maintain productivity throughout the day.
10. Language Skills: Depending on the location and clientele of the company, proficiency in additional languages may be beneficial for receptionists to effectively communicate with a diverse range of visitors and callers.