Job description

The incumbent in this position is responsible to ensure validity and accuracy of all invoices, their appropriate allocation and timely payments.

• To communicate with department heads/purchasing department/cost controller and creditors/suppliers for any clarification and to answer creditors’ queries relating to invoices.
• To ensure creditors are paid promptly and professionally.
• To verify the accuracy of all invoices being posted and accuracy of accounts allocation.
• To supervise validity of the contracts before payments are processed against them.
• To check and approve all issued cheques before passing the same to Financial Controller for signature.
• To ensure that all creditor files are properly maintained for future references and that all the invoices are original, supported by proper documents and approved by department heads before payment processing.
• To accrue all expenses occurred during the month in the month-end closure if invoices have not yet been received.
• To print and file all reports at the month end as per the company’s policies and procedures.
• To balance all inventories with Cost Control at the month-end closing.
• To ensure that any correction made after the closing pertaining to previous month should be through Journal Voucher only and approved by Financial Controller.
• To reconcile advance payment to supplier account to file them on monthly basis and copies to be distributed accordingly.
• To follow up on all outgoing and incoming documents.
• To ensure that all the suppliers’ accounts are up to date in terms of payments.
• To ensure in corporation with the Assistant Controller that all payments stay within the frame of the beforehand established liquidity forecast.
• To understand and strictly adhere to the Hotel’s Employee rules & regulations.
• To report for duty punctually wearing the correct uniform and name tag at all times.
  

Preferred candidate

Years of experience

No experience required

Degree

Bachelor's degree / higher diploma