Job Description

The Project Administrator is responsible for smoothly executing and coordinating post-order activities for non-PM-managed KOB2 and OEM valve orders. This role ensures accurate documentation, timely delivery, and effective client communication to support on-time delivery (OTD) and customer satisfaction. The position involves cross-functional collaboration with engineering, supply chain, quality, and factory teams.

In this role, your responsibilities will be:

1. Post-Order Management 

• Handle end-to-end post-order execution for all non-PM handled KOB2 and OEM orders. 
• Review purchase orders, specifications, and contractual requirements to ensure compliance. 

2. Client Communication & Documentation 

• Serve as the primary point of contact for clients regarding documentation, expediting updates, SPDP requirements, and progress reporting. 
• Ensure timely submission and approval of all required documents (datasheets, drawings, QAP, ITP, etc.). 

3. Meetings & Stakeholder Engagement 

• Attend Pre-Inspection Meetings (PIMs), expediting meetings, factory liaison meetings, and other project-related discussions. 
• Record minutes of meetings and ensure follow-up actions are executed. 

4. OEM Order Management 

• Drive critical OEM orders internally by coordinating with procurement, suppliers, and factories. 
• Monitor order progress closely to improve on-time delivery (OTD) and enhance customer satisfaction. 

5. Document Management 

• Schedule and lead meetings with the client’s project team to accelerate document reviews and approvals. 
• Track document status through internal systems and ensure closure within agreed timelines. 

7. Inspection & Delivery Coordination 

• Coordinate with clients for IRN (Inspection Release Note) / final inspection follow-up. 
• Ensure the timely readiness of valves for inspection and delivery. 
• Provide customers with up-to-date delivery schedules and shipping information.

8. Discrepancy & Inspection Issue Handling 

• Address discrepancies raised by OEM clients during inspection. 
• Coordinate with Quality and Engineering teams to determine resolution. 
• Raise and track Service Requests as needed to ensure the timely closure of inspection-related issues.

Who you are?

Project Administration with hands-on experience in executing and coordinating post-order activities for non-PM-managed KOB2 and OEM valve orders. Skilled in documentation, timely delivery, and effective client communication. Known for strong analytical skills, cross-functional collaboration, and a quality-driven approach.

For this role, you will need:

• Bachelor’s in Business Administration or Science/Engineering 
• Administration & Organizational skills 
• 2-4 years of Experience in a relevant role.
• Excellent command of spoken and written English. 

Preferred Qualifications

• Familiar with SharePoint and other Microsoft cloud sharing apps.
• Arabic Language is an added advantage.
• PMO specification certifications like PMP, CAPM will be an advantage.

Our Culture & Commitment to You !

At Emerson, we prioritize a workplace where every employee is valued, respected, and empowered to grow. We foster an environment that encourages innovation, collaboration, and diverse perspectives—because we know that great ideas come from great teams. Our dedication to ongoing career development and growing an inclusive culture ensures you have the support to thrive. Whether through mentorship, training, or leadership opportunities, we invest in your success so you can make a lasting impact. We believe diverse teams, working together are key to driving growth and delivering business results. We recognize the importance of employee wellbeing. We prioritize providing flexible, competitive benefits plans to meet you and your family’s physical, mental, financial, and social needs. We provide, various insurance plans, Employee Assistance Program, tuition reimbursement, employee resource groups, recognition, and much more. Our culture prioritizes work-life balance and offers flexible time off plans, including paid parental leave (maternal and paternal), vacation and holiday leave. Our training programs and initiatives focus on end-to end development, from onboarding through senior leadership. We provide a wide range of development opportunities, including face-to-face and virtual training, mentorship, and coaching, project management, and on-the-job training.