Responsibilities:

Purchase Order Management: Creating, issuing, and tracking purchase orders (POs).

Quotation & Price Support: Requesting, comparing, and preparing supplier quotations for review.

Delivery & Follow-up: Following up on order confirmations, delivery schedules, and backorders.

Reporting Support: Preparing basic procurement reports (spend, supplier performance, lead times).

Supplier Coordination: Communicating with suppliers, managing databases, resolving delivery issues, and maintaining relationships.

Record Keeping: Maintaining accurate procurement records, documentation, and files.

Inventory Support: Monitoring stock levels.

Administrative Support: Assisting procurement officer/manager with various tasks, including data analysis and documentation audits.

Financial Liaison: Helping the finance team with vendor payments and invoice approvals.

Skills

Key Skills Required

Organization & Detail: Excellent time management, attention to detail, and accuracy.

Communication: Strong verbal and written communication.

Technical: Proficiency in Microsoft Office and procurement software.

Analytical: Ability to analyze data and support decision-making.

Interpersonal: Good negotiation and customer service skills.