Job Purpose:
The IT Procurement Manager is responsible for managing end-to-end procurement activities for technology, systems, and project-based requirements. The role ensures cost optimization, supplier performance, compliance with company policies, and alignment with Sales, Finance, and technical teams to support timely project delivery.
Key Responsibilities
Procurement & Operations
- Manage the full procurement cycle (PR → RFQ → Costing → PO → Delivery → Invoice coordination).
- Review and approve PRs related to IT, systems, and project requirements.
- Ensure timely issuance of POs in coordination with Finance and Sales.
- Handle urgent and escalated procurement cases for critical projects.
- Vendor & Supplier Management
- Establish and manage strategic partnerships with key technology brands, including partner registration, level of partnership, and alignment with vendor program requirements to unlock commercial benefits, discounts, and sales eligibility.
- Manage relationships with vendors, distributors, and system integrators.
- Lead negotiations on pricing, payment terms, lead time, and commercial conditions.
- Coordinate deal registrations and vendor approvals when required.
- Monitor supplier performance, delivery timelines, and compliance.
- Costing & Commercial Support
- Review and validate cost sheets before sharing with Sales.
- Ensure alignment between vendor terms and client payment terms.
- Support Sales team during bidding and proposal stages with accurate and timely cost data.
- Identify cost-saving opportunities and negotiate improved commercial terms.
- ERP & Process Control
- Oversee procurement transactions within ERP systems (Microsoft Dynamics 365).
- Ensure correct item creation, categorization, and compliance with Finance requirements.
- Maintain proper documentation and audit trails for procurement activities.
- Support process improvements and procurement workflow optimization.
- Stakeholder Coordination
- Act as the main interface between Procurement, Sales, Finance, Technical, and Warehouse teams.
- Align procurement activities with project timelines and delivery requirements.
- Provide clear status updates and reporting to management.
- Team Leadership
- Manage and guide the procurement team.
- Assign tasks, follow up on progress, and ensure timely closure of requests.
- Support onboarding and training of new procurement team members.
- Review team performance and ensure compliance with procurement standards.
Required Qualifications
- Bachelor’s degree in MIS, supply chain, Business Administration, IT, or related field.
- 7+ years of experience in procurement, with strong exposure to IT / technology procurement.
- Hands-on experience with ERP systems (preferably Microsoft Dynamics 365).
- Strong understanding of procurement cycles, vendor negotiations, and commercial terms.
Key Skills & Competencies
- Strong negotiation and commercial expertise.
- Excellent coordination and stakeholder management skills.
- High attention to detail and process discipline.
- Ability to manage multiple projects and urgent priorities.
- Strong communication skills (English mandatory).
- Leadership and team management capability.
Preferred Experience
- Experience in project-based or system integration companies.
- Exposure to large-scale or multi-stakeholder projects.
- Experience working closely with Sales and Finance teams.
Equal opportunity employer.
Skills
- Strong negotiation and commercial expertise.
- Excellent coordination and stakeholder management skills.
- High attention to detail and process discipline.
- Ability to manage multiple projects and urgent priorities.
- Strong communication skills (English mandatory).
- Leadership and team management capability.