We are seeking a dedicated and organized Administrative Secretary to join our dynamic team in the Hardware & Building Materials industry. In this role, you will play a vital part in ensuring smooth administrative operations while supporting our team in achieving their objectives. This position is ideal for individuals looking to grow their careers in a fast-paced environment, where your contributions will be recognized and valued. You will have the opportunity to collaborate with various departments, enhancing your skills and expanding your professional network.

As an Administrative Secretary, you will be at the forefront of our operations, managing schedules, coordinating meetings, and facilitating communication between departments. Your attention to detail and proactive approach will be essential in maintaining an organized workspace and ensuring that all administrative tasks are executed efficiently. We pride ourselves on fostering a supportive team culture where continuous learning and development are encouraged, allowing you to advance your career while contributing to our company’s success.

This role offers a unique opportunity to develop your administrative skills while working in a thriving industry. You will receive comprehensive training and mentorship from experienced professionals, enabling you to take ownership of your responsibilities and make a meaningful impact. We believe in promoting from within, and as such, there are ample opportunities for career progression and personal development. Join us and be a part of a team that values innovation, collaboration, and excellence.

1. Responsibilities:Manage the daily administrative functions, including scheduling appointments and organizing meetings, ensuring that all stakeholders are informed and prepared, thereby enhancing operational efficiency.
2. Prepare and maintain accurate records of communications, reports, and documents, utilizing various software tools to ensure easy access and retrieval of information for team members.
3. Assist in the preparation of presentations and reports, applying advanced software skills to create visually appealing and informative materials that support decision-making processes.
4. Coordinate travel arrangements for team members, including booking flights and accommodations, to facilitate smooth business operations and ensure cost-effective travel solutions.
5. Act as the primary point of contact for internal and external communications, demonstrating professionalism and courtesy while fostering strong relationships with clients and partners.
6. Oversee office supplies inventory, placing orders as necessary to maintain an adequate supply of materials, which supports uninterrupted workflow and productivity.
7. Support event planning and execution, utilizing organizational skills to manage logistics and ensure successful outcomes for company meetings and gatherings.
8. Conduct research and compile data for special projects, providing valuable insights that inform strategic decisions and contribute to the overall success of the organization.
9. Assist in onboarding new employees, facilitating their integration into the team by providing necessary training and orientation, which enhances employee retention and satisfaction.

Skills

• Proficiency in office management software, enabling efficient handling of administrative tasks and enhancing productivity.
• Strong communication skills, both verbal and written, to effectively interact with various stakeholders and convey information clearly.
• Exceptional organizational abilities, allowing for the management of multiple tasks and priorities without compromising quality.
• Attention to detail, ensuring accuracy in documentation and reporting, which is critical for maintaining operational integrity.
• Time management skills, enabling the timely completion of tasks and projects while meeting deadlines consistently.
• Ability to work collaboratively within a team, fostering a positive work environment and contributing to collective goals.
• Problem-solving skills, essential for identifying issues and implementing effective solutions efficiently.