We are seeking a dedicated and organized Administration Officer to join our dynamic team in the hardware and building materials industry. The ideal candidate will play a crucial role in supporting the administrative functions of our organization, ensuring smooth operations and efficient processes. As an Administration Officer, you will be responsible for a variety of tasks that support both management and staff, contributing to the overall productivity and effectiveness of the company.

Your role will involve managing office supplies, coordinating meetings, and maintaining records, all while ensuring compliance with company policies and procedures. You will be the point of contact for internal and external communications, fostering a positive work environment. The Administration Officer will also assist in the onboarding of new employees, providing them with the necessary resources and information to succeed in their roles. Additionally, you will have the opportunity to collaborate with different departments, gaining insight into various aspects of the business.

Responsibilities:

1. Manage daily administrative operations, including scheduling meetings and maintaining calendars.
2. Oversee the procurement and inventory of office supplies and equipment.
3. Prepare and maintain accurate records, reports, and documentation as required.
4. Facilitate communication between departments and serve as the liaison for external stakeholders.
5. Assist in the onboarding process for new employees, ensuring a smooth transition into the company.
6. Implement and maintain administrative policies and procedures to improve efficiency.
7. Support management in project coordination and execution of departmental initiatives.
8. Conduct regular audits of office procedures and recommend improvements.
9. Handle confidential information with integrity and professionalism.
10. Participate in team meetings and contribute to strategic planning discussions.

Preferred Candidate:

1. Strong organizational skills with the ability to manage multiple tasks effectively.
2. Excellent communication skills, both verbal and written, with a focus on clarity and professionalism.
3. Proficient in Microsoft Office Suite and other relevant software applications.
4. Demonstrated ability to work independently and as part of a team.
5. Attention to detail and a commitment to maintaining high-quality standards.
6. Problem-solving skills and the ability to think critically under pressure.
7. Experience in a similar administrative role, preferably in the hardware or building materials industry.
8. Ability to maintain confidentiality and handle sensitive information responsibly.
9. Positive attitude and a willingness to learn and adapt to new challenges.
10. Strong time management skills and the ability to prioritize tasks effectively.

Skills

• Organizational Skills: The ability to effectively manage time and resources, ensuring that tasks are completed efficiently and deadlines are met.
• Communication Skills: Proficiency in both verbal and written communication, essential for interacting with colleagues, clients, and stakeholders.
• Technical Proficiency: Familiarity with office software such as Microsoft Office Suite (Word, Excel, PowerPoint) and other administrative tools that enhance productivity.
• Attention to Detail: A keen eye for detail is crucial for maintaining accurate records and ensuring the quality of work produced.
• Problem-Solving Skills: The ability to identify issues and develop effective solutions quickly, which is vital for maintaining operational efficiency.