. The Executive Secretary will act as a liaison between the management and various departments, facilitating effective communication and collaboration. The successful candidate will be responsible for managing schedules, coordinating meetings, and handling confidential information with discretion. You will play a crucial role in maintaining the workflow and contributing to the overall success of our projects.

Responsibilities:

1. Manage and maintain the executive's calendar, scheduling appointments and meetings while prioritizing urgent requests.
2. Prepare and organize documents, reports, and presentations for meetings and executive reviews.
3. Act as the first point of contact for internal and external stakeholders, ensuring a professional and courteous communication.
4. Coordinate travel arrangements, including itineraries, accommodations, and transportation for the executive team.
5. Assist in the preparation of budgets and financial reports by collecting and analyzing relevant data.
6. Handle confidential information with the utmost discretion and professionalism.
7. Support the executive team in project management tasks, including tracking project timelines and deliverables.
8. Facilitate communication between departments to ensure alignment and collaboration on key initiatives.
9. Organize and maintain filing systems for both electronic and hard copy documents to ensure easy access and retrieval.
10. Participate in special projects and initiatives as assigned by the executive management team.

Preferred Candidate:

1. Proven experience as an executive secretary or in other administrative roles
2. Ability to maintain confidentiality and handle sensitive information with integrity.
3. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.

Skills

• Fluent in English
• Organizational Skills: The ability to structure tasks and manage time effectively is crucial for an Executive Secretary, ensuring that all responsibilities are handled efficiently and deadlines are met.
• Communication Skills: Strong verbal and written communication skills are essential for liaising with various stakeholders, drafting correspondence, and presenting information clearly.
• Technical Proficiency: Proficiency in software tools such as Microsoft Office Suite, project management software, and communication platforms is necessary to perform daily tasks effectively.
• Attention to Detail: A meticulous approach to work is vital for preparing documents, managing schedules, and ensuring that all information is accurate and up-to-date.
• Discretion and Integrity: Handling confidential information requires a high level of trustworthiness and professionalism, ensuring that sensitive data is protected at all times.