• Handling Etimad portals and/or SAP Ariba.

• Handling Portals – SEC, Aramco, Sabic, Marafiq, all the other Client Portal

• Portal Handling includes – Updating the documents and keep the portal active/valid well in advance, downloading the RFQ’s, submitting the proposals, following up the status of the quotes, completing the Bid clarifications if required.

• Downloaded inquiries shall be forwarded to respective Salesperson and following up with them for the proposal submission.

• General market inquiries from the portal shall be forwarded to the trading houses and manufacturers directly for the quote. Follow up the quote

• Prepare the worksheet and get approval from Sales Manager and/or Operations Manager before submitting the quote in portal.

• If the RFQ is converted to Purchase Order, the same shall be processed and placed with corresponding suppliers

• Teamwork, coordination and alignment with company goals.
• Participating in meetings, presentations, and negotiations with major clients.

• Proper follow-up on inquiries, deliveries and payments.

• Coordinating closely with logistics, finance and technical teams to ensure smooth order execution.
• Visiting clients like end users, contractors & consultants to generate business.
• Scheduling and tracking of leads/enquiries and ensuring its timely submission as per bid due date.
• Creation and submission of detailed techno-commercial proposals to meet client specific requirements.
• Completion of Complete Sales Process Cycle i.e. from Customer visit, Enquiry/Lead Generation, Quote Preparation, Quote Submission, PO placement to sub vendors/OEM/Principals, Invoice Submission & Payment follow up.
• Tracking purchase orders and ensuring the timely delivery of materials.
• Coordination with internal Logistics team to ensure material delivery of the respective orders is hassle-free.
• Reporting to Sales Manager and Operation Manager daily activity and if any guidance required.

Skills

• Tender preparation & submission
• Proposal writing (technical & financial)
• Sales operations support
• Pricing & cost analysis
• Market & competitor research
• CRM management (Salesforce / Zoho)
• Strong communication & negotiation
• Contract review & compliance
• Advanced Microsoft Excel
• Time management & multitasking
• Attention to detail
• Cross-functional coordination
• Excellent English language skills
• Saudi nationality (required)