The Admin Assistant position is a vital role within the pharmaceutical manufacturing sector, particularly for a Saudi National in Riyadh. This position requires a proactive individual who can support the administrative functions of the organization while ensuring compliance with industry regulations. The ideal candidate will be responsible for managing office tasks efficiently, contributing to a productive work environment, and assisting in the smooth operation of daily activities. This role is perfect for someone looking to grow their career in a dynamic industry while gaining valuable experience in administrative support.

Responsibilities:

1. Manage and organize office documents, ensuring all files are up-to-date and easily accessible.
2. Assist in scheduling meetings, appointments, and coordinating travel arrangements for team members.
3. Prepare and distribute internal communications, reports, and presentations as needed.
4. Handle incoming calls and correspondence, directing inquiries to the appropriate personnel.
5. Maintain office supplies inventory and place orders as necessary to ensure smooth operations.
6. Support the HR department with recruitment processes, including scheduling interviews and maintaining candidate records.
7. Assist in the preparation of budgets and financial reports by gathering and organizing data.
8. Participate in team meetings and contribute to the planning and execution of company events.
9. Ensure compliance with health and safety regulations within the office environment.
10. Provide general administrative support to various departments as required.

Preferred Candidate:

1. Strong organizational and time management skills.
2. Excellent verbal and written communication abilities.
3. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
4. Ability to work independently and as part of a team.
5. Detail-oriented with a focus on accuracy and efficiency.
6. Adaptable and willing to learn new skills and processes.
7. Strong problem-solving abilities and a proactive approach to tasks.
8. Familiarity with pharmaceutical industry regulations is a plus.
9. Ability to maintain confidentiality and handle sensitive information.
10. Positive attitude and a professional demeanor.

Skills

• Proficient in office management software and tools.
• Strong communication skills, both written and verbal.
• Ability to multitask and prioritize effectively.
• Knowledge of basic accounting and budgeting principles.
• Familiarity with document management systems.
• Strong attention to detail and organizational skills.
• Ability to work under pressure and meet deadlines.
• Customer service orientation and interpersonal skills.