Job Purpose:

Undertake Project Manager duties throughout all stages of the projects to ensure successful project delivery. Deliver the RSG Retail tenant projects (ready to trade) upon the committed dates with full compliance to the lease agreements, necessary project standards, regulations and authorities.

Job Responsibilities:

• To be responsible for the timely Delivery of all RSG Retail Projects
• Flag project risks and provide solutions to manage risks identified.
• Provide project status information in a timely manner for project reports.
• Maintain sound and proactive relationships with tenant representative, consultants, internal teams, construction team, trades and authorities.
• Attend, chair, minute, prepare and issue minutes to meetings, in a timely manner.
• Be abreast of site issues in terms of construction status, RFIs, change orders, design, authorities.
• Manage the individual tenant delivery programs to align with the committed project delivery dates.
• Flag any potential delays and risks and provide mitigation strategies to maintain program.
• Be fully aware of construction logistics to ensure retail contractors, consultants and trades are fully complying to site requirements.
• Ensure all contractors are fully briefed of site requirements, standards, policies and procedures.
• Provide day-to-day reporting to your direct report ensuring transparency of information and coordination of programs.
• Manage the coordination of Tenant’s program and ensure key milestones in the RDPM process are achieved and documented. Prepare and manage shop unit delivery programs to ensure timely delivery of all stores / restaurants.
• Direct the coordination of tenants and ensure tenant obligations within the Fit-out Guide are understood. If required, prepare an appendix/addendum detailing any agreed variations to the fit-out guide and forward to the department head for approval.
• Arrange & attend the retailer briefings and regular key milestone meetings to update them on the progress of the approvals process (of their fit-out proposals) to update them on the progress of the landlords works, and (during the shop fitting period) to enable them to provide updates on the progress of their works.
• Monitor the retail technical design process through the concept and detailed design stage, working closely with the appropriate Senior MEP Technical Review Manager and Landlord’s Consent team to ensure milestone dates for design submission and design approval are achieved.
• Arrange, minute and chair the pre-start meetings with tenant’s project delivery / shop-fitting contractors.
• Assist in the arranging and management of the access/handover-meeting units to tenants. Manage the process of closing out any snagging issues that may arise.
• Assist in the management of the collation of the required documentation / certificates / requests for connection and issue these to the Connection & Commissioning Manager for their processing.
• Coordinate with the Director of Tenant Management the program for commissioning of tenant’s life safety and utilities systems to ensure all parties are aware and prepared
• Coordinate and manage that tenant units testing & commissioning is carried out consistent with the Fit-Out Guide policy/procedures documents as applicable and all statutory approval requirements.
• Coordinate Authority approvals /requirements to ensure compliance.
• Manage the attendance of the final inspections of tenant’s premises upon completion of shopfitting works. Co-ordinate with the construction teams and authorities as necessary.
• Ensure the defect identification and rectification process is coordinated and managed efficiently.
• Ensure all Change orders and accounts are managed and closed accordingly.

Policies, Systems, Processes, Procedures, Standards and Reports

• Follow all relevant functional policies, processes, standard operating procedures, and instructions to ensure that work is carried out in a controlled and consistent manner.
• Assist in the preparation of accurate and timely functional MIS statements and reports to meet corporate and functional requirements, policies, and standards.

Safety, Quality & Environment

Apply safety, quality and environmental management policies, procedures, and controls to ensure employee safety, legislative compliance, delivery of high-quality products/service and a responsible environmental attitude.

Continuous Improvement  

Contribute to the identification of opportunities for continuous improvement of department’s systems, processes and practices considering ‘international best practice’, improvement of business processes, cost reduction and productivity improvement.

Qualification and Experience:

• Minimum of 10 years of professional experience, with at least 8 years of experience in the Middle East.
• Bachelor’s Degree.

Skills:

• People Management
• Exceptional Excel and reporting techniques
• Strategic
• Problem solver
• Aconex – Advanced